Finance Assistant

UNESCO; Trieste/Trst; In loco; EUR 10.000 - 30.000; Tempo pieno

Descrizione del lavoro

An international organization in Trieste is looking for a Financial Officer to manage invoices, verify their compliance with financial procedures, and interact with various stakeholders. The candidate should have at least five years of experience in finance or accounting and be proficient in English and Italian. This position offers a salary starting at €43,792 and includes benefits such as medical insurance and annual leave.

Servizi

30 days annual leave

Medical insurance

Pension plan

Competenze

• Minimum of five years of experience in Finance, Accounting, or related field.
• Good knowledge of accounting and bookkeeping procedures.
• Excellent spoken and written knowledge of English and/or Italian.

Mansioni

• Verify invoices to ensure correctness and compliance with financial rules.
• Interact with various stakeholders to resolve invoice discrepancies.
• Certify invoices after verification with Allotment Holders.

Conoscenze

Excellent analytical skill

Ability to work quickly and efficiently under pressure

High level of reliability

Ability to prioritize and organize own work

Good knowledge of accounting procedures

Formazione

Completed secondary technical and/or vocational school

Strumenti

ERP systems (SAP, Oracle)

Descrizione del lavoro

OVERVIEW

Post Number: 1ITSC 0989TP

Grade: G-5

Parent Sector: Natural Sciences Sector (SC)

Duty Station: Trieste

Job Family: Natural Sciences

Type of contract: Fixed Term

Duration of contract: 2 years renewable

Recruitment open to: Internal and external candidates

Application Deadline: 10‑DEC‑2025 (EXTENDED)

UNESCO Core Values: Commitment to the Organization Integrity, Respect for Diversity, Professionalism

Only candidates who are entitled to work in the European Union (EU) may apply to this position.

Founded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy) the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long and productive careers. ICTP has been a major force in stemming the scientific brain drain from the developing world. For more than 50 years ICTP has been a driving force behind global efforts to advance scientific expertise in the developing world.

REQUIRED RESPONSIBILITIES

• Receives all invoices issued to the order of ICTP.
• Examines invoices to verify correctness and correspondence with Purchase Orders issued by the competent administrative offices, ensuring conformity with ICTP’s financial rules and procedures.
• Submits invoices to Allotment Holders to collect their certification that goods have been supplied and/or services have been rendered in accordance with the terms of the contract/purchase order and to obtain or verify the correct budget code.
• Interacts with Allotment Holders, the Procurement Office and various firms and suppliers to eliminate discrepancies and solve related issues.
• Certifies invoices within the delegated authority (within the applicable threshold) after verification with Allotment Holders.
• Maintains archives of the Invoice Control and prepares reports and statements on the above activities as required.
• Examines Requests for Debit Notes, verifies documentation appropriateness, issues ICTP Debit Notes for reimbursement of costs of services rendered by ICTP or its administrative infrastructure to external organizations/institutions, and prepares credit notes when adjustments or corrections are needed.
• Prepares transmission letters and dunning letters for collection of outstanding amounts receivable on request from the Supervisor and for his/her signature.
• Verifies Purchase Orders, ensures procurement rules adherence, documentation completeness, and budget/accounting information correctness.
• Verifies undelivered orders periodically and takes action to close them where possible.

COMPETENCIES (Core / Managerial)

• Accountability
• Communication
• Knowledge sharing and continuous improvement
• Planning and organizing
• Results focus
• Teamwork
• Professionalism

REQUIRED QUALIFICATIONS

Education

• Completed secondary technical and/or vocational school.

Work Experience

• A minimum of five years of experience in Finance, Accounting, Budget or related field.
• Good knowledge of accounting and bookkeeping procedures.
• Experience with ERP systems (SAP, Oracle, etc).

Skills / Competencies

• Excellent analytical skill.
• Ability to work quickly and efficiently under pressure.
• High level of reliability with a responsive and service‑minded attitude and behaviour.
• Ability to prioritize, plan and organize own work in order to respect deadlines.

Languages

• Excellent knowledge (spoken and written) of English and/or Italian and good knowledge of the other.

DESIRABLE QUALIFICATIONS

Education

• Relevant post‑secondary education and professional certification in Finance or related field.

Work Experience

• Experience in a scientific organization or educational institute at international level.
• Knowledge of invoice control process.

Skills / Competencies

• Ability to interpret and use policies related to Finance and Budgeting.

BENEFITS AND ENTITLEMENTS

UNESCO salaries consist of a basic salary and other benefits which may include (if applicable): 30 days annual leave, family allowance, medical insurance, pension plan, etc.

The approximate annual starting salary for this post is €43,792. For full information on benefits and entitlements please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an online application and provide complete and accurate information. To apply please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice and may include tests and/or assessments as well as a competency‑based interview.

UNESCO uses communication technologies such as video or teleconference, e‑mail, correspondence, etc. for the assessment and evaluation of candidates.

Only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

FOOTER

UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero‑tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution as well as gender parity among its staff members in all categories and at all grades. Furthermore UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non‑ and under‑represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

KEY SKILLS

• Data Entry
• Financial Services
• Debits & Credits
• Math
• QuickBooks
• Accounting
• Office Experience
• Securing Law
• Microsoft Excel
• Administrative Experience
• Negotiation
• Bookkeeping

JOB INFORMATION

• Employment Type: Full Time
• Experience: years
• Vacancy: 1