Finance Administrative Manager – Based in Italy

ADHR; Firenze; In loco; EUR 45.000 - 90.000; Tempo pieno

Descrizione del lavoro

ADHR is seeking a highly skilled Finance + Administrative Manager to oversee financial and administrative functions at their Italian subsidiary in Scandicci. This critical role ensures compliance and efficiency in financial operations, leading a small team while maintaining strong relationships with local institutions.

Competenze

• 5-7 years of relevant experience in Finance & Administrative roles preferred.
• Strong knowledge of Italian fiscal and VAT regulations.
• Professional level of spoken and written English is required.

Mansioni

• Manage daily accounting operations and ensure accurate financial reporting.
• Lead budget preparation and variance analysis.
• Ensure compliance with local labor laws and regulations.

Conoscenze

Leadership

Problem-solving

Communication

Proactivity

Formazione

Bachelor’s degree in Accounting, Finance, Business Administration

Strumenti

ERP / accounting systems

Advanced Excel

Descrizione del lavoro

Finance + Administrative Manager – Based in Italy

appcast.io

Proenza Schouler is seeking a highly skilled Finance + Administrative Manager to oversee all financial operations and administrative functions for the Italian subsidiary based in Scandicci (FI), Italy. This is a critical role responsible for ensuring compliance, managing day-to-day financial tasks, and supporting the efficient functioning of the local office.

Responsibilities

• Manage daily accounting operations and ensure accurate monthly GL entries, including banks, payroll, tax, intercompany transactions, revenue, cost accruals, and fixed assets.
• Prepare and maintain financial statements for the Italian SRL in accordance with local GAAP and US parent requirements
• Lead budget preparation, monthly variance analysis, and reforecasting.
• Produce ad-hoc management reports to support business decisions.
• Perform gross margin and inventory analysis at both local (Italy) and group level.
• Maintain and update standard cost data.
• Reconcile monthly bank transactions and initiate bank payments to vendors and employees.
• Maintain strong relationships with banks and credit institutions; handle credit facility applications if needed.
• Ensure timely and accurate VAT reporting (monthly, quarterly, yearly) and maintain VAT registers for both the Italian SRL and the fiscal representative.
• Coordinate year-end inventory counts and perform reconciliations.
• Liaise with statutory auditors, fiscal consultants, payroll providers, and transfer pricing consultants, providing necessary data and support.
• Stay up to date with Italian and EU regulations, ensuring full compliance; draft internal procedures as needed.
• Maintain and update statutory books as required by law.
• Act as the primary liaison with vendors, managing payment terms and resolving issues.
• Monitor and process monthly timesheets for payroll preparation for external Payroll consultant to prepare wage slips.
• Act as the local point of contact for HR administrative activities in collaboration with the global HR team.
• Ensure compliance with local labor laws and employment regulations.

Qualifications

• 5-7 years relevant experience in a similar Finance & Administrative Manager role is preferred
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience coordinating with external consultants (fiscal, payroll, audit, transfer pricing) and working in a multinational or cross-functional environment is beneficial.
• Mastery of Italian GAAP; basic knowledge of US GAAP is an advantage.
• Strong knowledge of Italian fiscal and VAT regulations, including experience with filings and compliance.
• Proficient with ERP / accounting systems (RLM a plus) and advanced Excel.
• Ability to lead a team and manage HR-related tasks for a small, multi-department workforce (approx. 6 people).
• Highest level of proactivity, reliability, honesty, and professionalism is mandatory.
• Strong problem-solving skills and a can-do attitude.
• Demonstrated adaptability and open-mindedness in dynamic or changing environments.
• Strong organizational and communication skills, with the ability to work independently and cross-functionally.
• Professional and high level of spoken and written English is required.
• Fluency in Italian is mandatory.

Requisiti

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