Facility Specialist

dentsu; Milano; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

A leading marketing company in Milan is seeking a Facility Specialist to support the facilities team. The role includes overseeing office operations, ensuring service provision, and managing facilities processes. Ideal candidates should have strong interpersonal skills and flexibility, along with a Category B driving license. This is a full-time entry-level position.

Competenze

• Limited previous experience in the role is not required but appreciated.
• Good interpersonal skills.
• Category B driving license and confidence in driving.
• Flexibility.

Mansioni

• Oversee implementation of facilities processes among all offices.
• Develop strategies for efficient office operations.
• Ensure provision of services and supplies for office operations.
• Monitor office seating capacity.
• Manage and reconcile rent and related invoices.
• Collect data for reporting requests.
• Assist with space planning and projects.

Conoscenze

Interpersonal skills

Flexibility

Driving license (Category B)

Descrizione del lavoro

Overview

Join to apply for the Facility Specialist role at dentsu

Dentsu is one of the largest marketing and advertising groups, providing a full suite of creative, data, technology and media services to its global clients in 143 countries.

We empower the world’s leading brands to create better creative and customer experiences with a focus on digital and creative transformation. We are champions for innovative marketing success across a diverse portfolio of fortune 100 companies, leading organisations and clients across key iconic brands advertising globally to maximise the value of our customer portfolios to drive hyper-personalised marketing and creative strategies.

Our combined strengths in creative excellence, customer digital transformation, media and enterprise marketing technology drives our competitive advantage. This includes a wide range of services to clients across media, advertising creative, PR, television format production, sports stadium advertising, talent and influencer engagement, app and website development, game development, programmatic advertising, IT consultancy, and data products, analytics and insights.

We are looking for a Facility Specialist to join our team in Milan.

The purpose of this role is to provide support to facilities team and administer various facilities and procurement programmes of the business' office locations.

Key responsibilities

• Works with the Office Managers to oversee and administer the implementation and maintenance of facilities processes ensuring the consistency of performance among all offices
• Develops and implements strategies for the effective and efficient operations of the business' offices
• Ensures provision of necessary services and supplies in support of each office’s operations
• Monitors office seating capacity
• Ensures the receipt, recording, review and reconciliation of all rent and rent related invoices
• Oversees the data collection for reporting requests including, environmental reporting, copier / printer usage, Office locations, etc
• Space planning – Works with the Manager of Facilities and office managers to monitor and ensure sufficient capacity at relevant locations
• Facilitates the fulfilment of Insurance Certificate requests on behalf of the Business Units
• Assists office managers with provision and coordination of resources for facilities projects
• Support as a driver for company-related travel, if needed

Requirements

• Limited previous experience in the role is not required but appreciated
• Good interpersonal skills
• Category B driving license and confidence in driving
• Flexibility

If you believe you match these skills, please apply! We look forward to meeting you!

Additional Information

Employees from diverse or underrepresented backgrounds are encouraged to apply. Dentsu (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee of the Company, on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, veteran or military status, genetic information.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Advertising Services

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