Facility Manager

Rituals Cosmetics; Milano; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A growing retail firm in Milano is seeking a Senior Maintenance Coordinator to manage maintenance tasks across stores and support retail operations. The ideal candidate will be fluent in Italian and English, with 2-5 years of relevant experience. This role involves leading the onboarding of maintenance staff, coordinating cleaning and security services, and ensuring compliance in retail locations. Join our energetic team and help maintain our stores in top condition.

Competenze

• Fluency in Italian and English, both spoken and written.
• At least 2-5 years of relevant experience.
• Previous retail experience is a plus.

Mansioni

• Manage routine and special maintenance tasks.
• Implement maintenance plans and oversee work orders.
• Check quality of maintenance work and prepare reports.
• Maintain archive of all maintenance documents.
• Define local supplier network for prompt support.
• Lead onboarding for new maintenance staff.
• Coordinate cleaning, security, and doorman services.
• Manage administrative activities for payments.
• Support new store openings with documentation.
• Lead special projects as assigned.
• Support office management for facilities and equipment.
• Conduct visits to retail locations for compliance.

Conoscenze

Strong organizational skills

Proactive skills

Descrizione del lavoro

We are seeking a Senior Maintenance Coordinator to join our growing team. You will report to the Retail Operations Manager and be an integral part of the Retail team.

Your responsibilities will include:

1. Managing routine and special maintenance tasks:

• Implementing the maintenance plan for stores, overseeing work orders, repairs, and maintaining a clean, safe, and efficient environment.
• Checking the quality of maintenance works and preparing reports to ensure service levels meet standards.
• Maintaining an archive of all maintenance documents and activities.
• Defining a network of local suppliers to support stores promptly while adhering to corporate standards and controlling costs.

Leading the onboarding process for new maintenance staff, including preparation, presentation, and updates.

Coordinating cleaning, security, and doorman services for stores and offices, and supporting retail operations with IT and logistics partners.

Managing administrative activities to meet payment deadlines.

Supporting new store openings by sharing and updating necessary documentation, assisting with key handovers, collaborating with construction managers, and managing security systems.

Leading special projects as assigned by your manager, ensuring timely execution and performance monitoring.

Supporting office management by maintaining facilities and IT equipment.

Conducting periodic visits to retail locations to ensure compliance.

We value a structured, organized, energetic approach with a touch of humor.

Qualifications include:

• Fluency in Italian and English, both spoken and written.
• At least 2-5 years of relevant experience.
• Previous retail experience is a plus.

Key skills required:

• Strong organizational and proactive skills.
• Ability to manage multiple stakeholders and tasks effectively.