Facility Coordinator/Specialist

Join; Milano; In loco; EUR 32.000 - 39.000; Tempo pieno

Vantaggi offerti da questo lavoro

€10 meal voucher per working day

Wellbeing programs

Descrizione del lavoro

Hermès Italie is seeking a Facility Coordinator/Specialist to maintain all building systems across stores, warehouses and HQ in Italy and Greece. You will coordinate store staff and external providers, manage ordinary and extraordinary maintenance, and ensure adherence to corporate standards and budgets.

The role requires 3+ years in facility management, a technical degree, and strong English/Italian language skills.

Competenze

• 3+ years of experience in facility management.
• Organized, precise and deadline-oriented with strong communication skills.
• Proficient in MS Word, Excel and PowerPoint; fluent English required; Italian is essential.

Mansioni

• The Facility Coordinator/Specialist maintains all systems in Hermès Italy and Greece stores, external warehouses and headquarters.
• Coordinates store staff and service providers while ensuring compliance with internal control procedures.
• Oversees ordinary, extraordinary and general services maintenance including budget administration and contractor management.
• Supports safety, audits and sustainability initiatives, ensuring high standards and timely interventions.

Conoscenze

MS Word

Excel

PowerPoint

Stakeholder management

Communication

Formazione

Technical degree

Descrizione del lavoro

• Job Category Security, Safety, Facility - SSF
• Years of Experience Minimum 3 years
• Contract Type Unlimited contract
• Job Schedule Full time
• Posting Date 06/25/2026, 07:48 AM

About the entity

Hermès Italie was born in 1987 with the first store in Milan, 21 via Sant'Andrea. Since then, the branch has expanded and continued to grow, leading to its current retail presence in the country: 11 stores, including 2 seasonal openings, 1 pop-up store and 2 flagship stores located in Milan and Rome.

Details of the job

OVERALL MISSION

The Facility Coordinator/Specialist (FC) is responsible for maintaining all systems in the stores for Hermès Italy and Greece, external warehouses and headquarters, and monitoring and managing the internal and external conditions of the buildings in line with the maison standards of excellence. This implies coordinating the store staff and service providers, while adhering to company internal control procedures.

Key Responsibilities

1. Ordinary maintenance of buildings and systems

• Supervise the planning of maintenance activities;
• Control the timing, costs and quality of ordinary maintenance;
• Coordinate and control external suppliers;
• Analyze and assess suppliers’ quotations;
• Support tender processes where needed;
• Ensure the administration of the budget assigned to each store regarding facility management.
• Ensure routine maintenance interventions of the stores, external warehouses and headquarters based on a scheduled calendar, through the coordination of the store staff responsible for facility management;
• Ensure the proper functioning of technical systems (HVAC, electrical, plumbing, smoke detection, automatic fire extinguishing, security, CCTV systems…);
• Conduct regular yearly inspections at all stores to ensure the decor and functionality of the properties, in compliance with corporate guidelines and assigned budgets, drafting a five-year plan of ordinary maintenance related to the maintenance of walls, horizontal surfaces, and furnishing elements;
• Animate and develop the community of facility ambassadors in store;

Manage autonomously operational emergencies connected with facility management.

2. General Services

• Ensure relations with security and cleaning companies to guarantee the quality and efficiency of the service provided;
• Ensure the analysis and review of maintenance and service contracts with periodic deadlines, identifying and evaluating potential new maintenance providers and service suppliers for the headquarter and stores;
• Ensure the administration of the budget assigned to each store regarding expenses for cleaning services (curtains, carpet, mosaic, windows…).

3. Extraordinary maintenance

• Ensure extraordinary maintenance interventions based on the issues reported by the store, identifying the most effective solutions in terms of timing and quality of execution, verifying that they are carried out according to high predefined quality standards while respecting the agreed cost estimations;
• Ensure corrective interventions on systems, structures, and furnishings following extraordinary events, natural disasters, faults, malfunctions, and service disruptions, ensuring the activation and coordination of suppliers to carry out the remedial interventions;
• Liase with the Store Manager and the Retail team to agree on extraordinary interventions.

4. Other activities

• Constantly seek solutions that foster continuous improvement and issue prevention or anticipation in facility management;
• Integrate sustainability in facility management through energy consumption optimization, waste reduction and sustainable procurement prioritization;
• Regularly assess suppliers’ performance through quality reports and ensure constant and consistent feedback to external providers;
• Coordinate Group projects at subsidiary level to improve the efficiency and effectiveness of facility management;
• Collaborate with the safety consultant for interventions related to the safety of the store and offices.
• Support the Internal Control department providing the required documentation and arranging any extraordinary maintenance intervention for the resolution of open audit points;
• Ensure support in case of inspections from internal or external stakeholders (e.g. insurance etc.);
• Sponsor cutting-hedge solutions and is constantly updated about emerging trends in the facility field.

Profile

• 3+ years of experience in facility management;
• Technical degree (preferred);
• Experience in luxury retail (preferred);
• Organized, precise and deadline-oriented. Rigorous, reliable and pragmatic. Service-minded and performance-driven;
• Overall cost and market value knowledge for various facility activities;
• Good working knowledge of MS Word, Excel, and PowerPoint;
• Strong stakeholder management; ability to influence without authority and to collaborate across functions;
• Excellent written and verbal communication skills; language requirements: Italian, fluent English, French is a plus (not mandatory);

What we offer

• Contract Type: Permanent
• Working Hours: Full-time
• Indicative Starting Gross Annual Salary: € 35.000, determined according to objective and gender-neutral criteria.
• Benefits: €10 meal voucher per working day, in addition to statutory and collective bargaining benefits. Employees may also be eligible for supplementary benefits and wellbeing programs in accordance with Company policies.

The final compensation package will be determined based on objective criteria such as professional experience, role responsibilities and required competencies.

Hermès engages positive and passionate people who own the following requirements:

Excellent interpersonal and communication skills, with a customer service orientation;

Team player mentality to build meaningful relationships and ability to work autonomously;

Availability, flexibility and dynamism to function in a high-pace environment;

Determined to be part of a people centric retail project, for which is required vocation for human values, passion and a strong aesthetic sense.

In Hermès diversity of experience and perspectives create a better work environment, we value, ensure and believe in gender equality, welcoming individuals of all backgrounds. Join the human adventure of Hermès.

A creator, artisan and seller of high-quality objects since 1837, Hermès is an independent, family-owned French house that employs nearly 25,185 people worldwide. Driven by its permanent entrepreneurial spirit and consistently high standards, Hermès cultivates the freedom and autonomy of each individual through responsible management. The company perpetuates the transmission of exceptional know-how through strong territorial anchoring that respects people and resources. Sixteen artisanal métiers feed the creativity of the house, whose collections are presented in over 300 stores around the world.