Executive Assistant to the CEO

Job Title: Executive Assistant to the CEO

Company: Malo
Location: Milan, Italy
Employment Type: Full-Time
Reports To: Chief Executive Officer (CEO)

About Malo:

Founded in Italy and renowned worldwide, Malo is a luxury knitwear brand celebrated for its uncompromising craftsmanship, timeless style, and the finest cashmere. Rooted in Italian heritage and sophistication, Malo blends tradition with innovation to create exceptional knitwear and apparel. As the brand continues to grow globally, we are seeking a dedicated and highly professional Executive Assistant to support our CEO in Milan.

Position Overview:

As the Executive Assistant to the CEO, you will be the trusted right hand to a high-profile figure in luxury fashion. This is a high-visibility role requiring exceptional organizational skills, discretion, and a passion for excellence. You’ll work in a dynamic, creative, and fast-paced environment, managing key executive functions and helping drive strategic priorities forward.

Key Responsibilities:

1. Executive Support:
   Manage the CEO’s complex calendar, ensuring efficient scheduling of meetings, events, and travel across international time zones.
2. Travel Coordination:
   Organize detailed travel itineraries including flights, accommodations, and luxury ground transport; ensure smooth logistics for international fashion events and trunk shows.
3. Communication Management:
   Act as a gatekeeper, handling high-level correspondence in Italian and English. Draft and proofread communications with clients, board members, and industry leaders.
4. Meeting & Event Preparation:
   Prepare agendas, presentations, briefing materials, and follow-up documents for internal meetings, board sessions, and global fashion events.
5. Confidential Support:
   Handle sensitive information with the highest level of discretion and integrity, maintaining confidentiality across all matters.
6. Project Assistance:
   Support the CEO in special projects, brand initiatives, and business development efforts across markets and departments.
7. Liaison Role:
   Serve as a primary point of contact between the CEO and key stakeholders, including luxury partners, creative teams, investors, and VIP clientele.

Required Qualifications:

1. Bachelor’s degree or equivalent work experience
2. 5+ years of experience as an Executive Assistant to C-level executives, preferably in luxury fashion or lifestyle brands
3. Bilingual: fluent in Italian and English (written and spoken)
4. Exceptional organizational and multitasking skills
5. Proficiency in Microsoft Office, Google Workspace, and modern communication tools
6. Strong attention to detail and aesthetic sensibility aligned with luxury branding
7. Ability to thrive in a fast-paced, high-pressure environment
8. Flexibility to travel when needed

Preferred Qualities:

1. Previous experience in a luxury fashion or design-oriented company
2. Knowledge of international fashion calendars and events
3. A polished, professional presence and cultural sensitivity

Passion for fashion, craftsmanship, and the luxury industry.