Executive Assistant to Managing Director

Nues S.A; Villaverla; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

Nues S.A is seeking an Executive Assistant to provide exceptional support to their Managing Director and senior leadership during a pivotal growth phase. The role demands a highly organized and proactive individual, fluent in both English and Italian, with a strong commitment to professionalism. Key responsibilities include managing calendars, handling correspondence, providing translation support, and coordinating interviews. Join a dynamic team driven by excellence and innovation.

Competenze

• 3+ years of experience in a similar Executive Assistant or coordination role.
• Fluent in English and Italian.
• Excellent organizational and multitasking skills.

Mansioni

• Manage the Managing Director's calendar, meetings, and travel arrangements.
• Prepare and submit expense reports for the MD and key leaders.
• Plan internal meetings, offsites, and small team events.

Conoscenze

Organizational skills

Multitasking

Discretion

Strumenti

Microsoft Office

Descrizione del lavoro

About the company:

Headquartered in Switzerland, Nues is a creator, artisan & innovator of high-quality objects. (Name originated from A Mains Nues (à mains nues [/a mɛ̃ ny], French for "With Bare Hands").

With concentration on the highest craft, our mission is to create exceptional, next generation objects with new thinking. Our team is goal-driven, highly motivated, and focused on product excellence to delight customers.

We are looking for individuals who want to push boundaries and develop the most iconic products in the world. We have a flat organizational structure. All team members are expected to be hands-on and to contribute. Leadership is given to those who show initiative and consistently deliver excellence. There are no limits to achievement and growth. Work ethic and strong prioritization skills are important.

If you are the above, join us.


About The Role

We are seeking a dedicated Executive Assistant to join our team, aligned with the high standards and values of Nues. This role involves providing exceptional support to our Managing Director and senior leadership, ensuring smooth and efficient operations during our pivotal growth phase. The ideal candidate will be highly organized, proactive, and adaptable, with a strong commitment to professionalism and excellence in every task.

Key Responsibilities

• Executive and Admin Support
• Manage the Managing Director's calendar, meetings, and travel arrangements (including itineraries, visas, bookings)
• Prepare and submit expense reports for the MD and key leaders
• Handle emails and correspondence on behalf of the MD
• Provide translation support (Italian to English, and vice versa)
• Hiring & Coordination Support
• Help coordinate interviews and onboarding logistics for new hires
• Track and organize candidate documentation and calendars
• Assist in communication with recruitment agencies and potential hires
• Event & Meeting Logistics
• Plan internal meetings, offsites, and small team events (venue booking, catering, materials)
• Prepare basic PowerPoint presentations and internal documents
• Take meeting minutes and circulate recaps when needed
  
  
  

Who You Are:

• 3+ years of experience in a similar Executive Assistant or coordination role
• Fluent in English & Italian is a must
• Excellent organizational and multitasking skills
• Comfortable working independently in a fast-paced, growing environment
• Discreet, professional, and resourceful
• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel)