Executive Assistant SVP EMEA & LATAM (multiple locations)

The Opportunity

QuidelOrtho unites the strengths of Quidel Corporation and Ortho Clinical Diagnostics, creating a world-leading in vitro diagnostics company with award-winning expertise in immunoassay and molecular testing, clinical chemistry and transfusion medicine. We are more than 6,000 strong and do business in over 130 countries, providing answers with fast, accurate and consistent testing where and when they are needed most – home to hospital, lab to clinic.

Our culture puts our team members first and prioritizes actions that support happiness, inspiration and engagement. We strive to build meaningful connections with each other as we believe that employee happiness and business success are linked. Join us in our mission to transform the power of diagnostics into a healthier future for all.

We are currently recruiting for an Executive Assistant SVP EMEA & LATAM, role can be based in multiple locations Milan (Italy), Marlow (UK), Strasbourg (France) or Prague (Czechia).

This position provides high-level administrative and executive support to the Senior Vice President and regional leadership team. The role involves a wide range of advanced administrative and secretarial responsibilities, including managing confidential information, supporting complex projects, and coordinating communication across multiple stakeholders.

The ideal candidate will demonstrate a high degree of discretion, sound judgment, and professionalism, while navigating sensitive matters and maintaining alignment with regional priorities. This role requires not only organizational excellence but also a deep understanding of business protocols, regional operations, and company policies. It’s a unique opportunity to operate at the intersection of executive leadership and strategic execution.

What you’ll be doing

1. Provide a high quality, confidential and proactive administrative support service to the EMEA SVP including but not limited to: diary management, travel booking, meeting planning and logistics as and when required.
2. Create and process expense reports.
3. Coordinate and make notifications and arrangements for travel reservations, appointments, meeting planning and catering.
4. Maintain sensitive files and records, facilitate effective communication within the organization, open and sort mail.
5. Prepare reports, manuals, agendas, correspondence, presentations, and memoranda/minutes.
6. Create and maintain organization charts, employee directory, SharePoint and e-mail group distribution lists.
7. Miscellaneous projects as assigned (i.e., Annual Sales Conference, New EMT Leaders onboarding logistics arrangements).
8. Occasional work-related travel to offsite meetings to support the SVP and his team and/or prepare EMT logistics (hotel, transportation, hotel liaison) approximately 15% of the time.
9. Perform other work-related duties as assigned.

This position is not currently eligible for visa/work permit sponsorship.

What you’ll need to succeed

1. Able to work in a fast-paced environment, set priorities, possess excellent communication and organizational skills, be resourceful, exercise independent discretion and judgment and maintain strict confidentiality in all matters.
2. Impeccable time management; proactive; a team player but also able to work on own initiative; approachable.
3. Excellent verbal and written communication skills.
4. Attention to detail and excellent organizational skills are a must.
5. Flexibility is essential when dealing with an organization in a mindset of change; everyday shifting of priorities is common in fast-moving businesses.
6. Business Acumen: understanding business priorities and maintaining solid and frequent communication.

Required Skills:

1. English (C1)
2. Minimum of 5/7 years’ experience in a Senior Admin/Executive Assistant position.
3. Proven experience of providing a range of support services including calendar management.
4. Track record of high integrity and credibility.
5. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

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QuidelOrtho believes in Equal Opportunity for all and is committed to ensuring all individuals, including individuals with disabilities, have an opportunity to apply for those positions that they are interested in and qualify for without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. QuidelOrtho is also committed to providing reasonable accommodations to qualified individuals so that an individual can perform their duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact us at recruiting@quidelortho.com