Executive Assistant CEO Office - Milano - FTC

Doctolib; Milano; Ibrido; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A leading healthcare tech company in Milano is seeking an Executive Assistant for the CEO Office. You will manage complex schedules, organize meetings, and support various teams. Ideal candidates have a degree in relevant fields, 2+ years of coordination experience, and fluency in English and Italian. This role offers a 1-year contract with potential for permanency and a hybrid work model.

Servizi

Flexible work model

Reimbursement of public transportation

Lunch tickets

Wellbeing program

Sport Partnership

Competenze

• 2+ years work experience in roles involving coordination and organization.
• Fluency in English and Italian; proficiency in French is a plus.
• Ability to work autonomously and adapt to changing priorities.

Mansioni

• Manage the complex agendas of the CEO and Italian VP effectively.
• Organize meetings, internal events, and business trips seamlessly.
• Support day-to-day Executive Office operations and handle various tasks.

Conoscenze

Organizational skills

Communication skills

Attention to detail

Analytical mindset

Formazione

University degree in Economics, Social Sciences, Humanities

Descrizione del lavoro

What you will do

As Executive Assistant in the CEO Office at Doctolib, you will play a key support role to the Italian CEO - who is also leading the International Expansion team and other global streams for the Group - and his first line. You will be working directly with the CEO Chief of Staff and collaborating with numerous teams (strategy, marketing, operations, legal, HR), getting exposure to the main strategic streams for the company.

As Executive Assistant, you will:

• Plan and manage the complex, ever-changing agendas of the CEO and the Italian VP to maximize their impact through effective time management, priority setting, and organizational support;
• Partner with the Leadership Team, acting as point of reference across teams, ensuring full alignment, follow-ups, and execution of agreed actions;
• Drive seamless organization of meetings (make sure agenda is set and preparatory material is collected on time), internal events (in collaboration with our office manager), and business trips, ensuring every detail is covered;
• Deliver excellent communication and hospitality by managing inquiries, welcoming visitors, and leading key projects;
• Perform quality control and pre-validation procedures, from administrative processes (expenses approval, signature checks) to ad-hoc material (communications, presentations and other documents);
• Support day-to-day Executive Office operations and handle ad-hoc tasks and projects.

Who you are

If you don’t meet all the requirements below but believe this opportunity matches your expectations and experience, we still encourage you to apply!

You could be our next team mate if you have:

• University degree in Economics, Social Sciences, Humanities;
• 2+ years work experience in roles involving hands-on coordination, organization, and cross-functional collaboration, ideally within international and fast-paced environments;
• Excellent organizational and time management skills, with the ability to set and adjust priorities effectively;
• Strong attention to detail and analytical mindset;
• Ability to work independently, proactively, and adapt to changing priorities;
• A high level of confidentiality, discretion and tact;
• Clear, confident, and professional communication skills, both written and verbal;
• Fluency in English and Italian; proficiency in French is a plus.

What we offer

• 1 year fixed term contract, with high potential for conversion to a permanent role;
• Hybrid and flexible work model, with 3-4 days in-office (Milano Centrale/Repubblica area) and 1-2 day remote per week;
• Reimbursement of public transportation;
• Lunch tickets;
• Wellbeing program (free mental health and coaching offer with our partner moka.care);
• Sport Partnership with FitPrime.

Hiring process

• First interview with the Talent Acquisition Partner;
• Hiring manager interview with the CEO Chief of Staff;
• Final interview onsite.

At Doctolib, we believe in improving access to healthcare for everyone - regardless of where you come from, what you look like. This translates into our recruitment process: Doctolib is an equal opportunity employer. We don\'t just accept diversity at Doctolib, we respect and celebrate it!

The more diverse ideas are heard, the more our product will truly improve healthcare for all. You are welcome to apply to Doctolib, regardless of your gender, religion, age, sexual orientation, ethnicity, disability, or place of origin. If you have a disability, let us know if there\'s any way we can make the interview process smoother for you!

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