Executive Assistant - CEO Office

D-Orbit; Fino Mornasco; In loco; EUR 32.000 - 40.000; Tempo pieno

Vantaggi offerti da questo lavoro

Meal vouchers

Variable compensation

Wellhub platform

Serenis platform

Flexible working arrangements

Descrizione del lavoro

D-Orbit is seeking an Executive Assistant to join the CEO Office, based in Fino Mornasco, Lombardy. You will provide high-level organisational support to the CEO, ensuring smooth coordination of priorities, communications, meetings and business activities.

The role begins during maternity cover from October 2026, with potential continuation into 2027 supporting the Executive Leadership Team. D-Orbit offers flexible working arrangements balancing operational needs with executive demands.

Competenze

• Experience in executive support with direct C-level exposure.
• Strong written and verbal English and Italian language abilities.
• Ability to work independently, prioritize tasks, and adapt to changing priorities.
• Professional discretion and integrity in handling confidential information.
• Bachelor's degree or equivalent experience preferred.
• Demonstrated ability to leverage AI and digital tools for executive decision support.

Mansioni

• Calendar and travel management for the CEO office, including international travel planning.
• Screen and prioritize correspondence in Italian and English.
• Prepare agendas, materials and minutes for leadership meetings; support follow-up and documentation.
• Support organization of executive offsites, board meeting logistics and company events.

Conoscenze

Executive support

C-level experience

English proficiency

Italian language

Prioritization

Discretion

Independence

Time management

Professionalism

AI/digital tools

Formazione

Bachelor's degree or equivalent experience

Strumenti

AI tools

Descrizione del lavoro

D-Orbit is looking for an Executive Assistant to join the CEO Office, based in Fino Mornasco. In this role, you will provide high-level organisational support to the CEO office, ensuring the smooth coordination of priorities, communications, meetings and business activities.

The first mission is to hold it while the current EA to the CEO is on maternity leave from October 2026; from spring 2027 the role continues as support to the Executive Leadership Team - across the team or alongside one executive, decided closer to the time.

D-Orbit offers flexibility in both working location and working hours. As with any role supporting senior leadership, this flexibility is balanced with the operational requirements of the business and the needs of the executives being supported.

You will work closely with the CEO, Executive Leadership Team, internal functions and external stakeholders, contributing to efficient executive support, seamless coordination across the organisation and the achievement of strategic business objectives.

Key Responsibilities

• Calendar and travel - ensure smooth calendar management: sequencing, protecting focus time, handling sensible rescheduling when needed, resolving conflict, planning domestic and international travel.
• Correspondence - screen and prioritize across mailboxes; resolve or route most of it autonomously, in Italian and English.
• Meetings and documentation - agendas, materials, and executive-grade minutes for leadership meetings - decisions, owners, deadlines - then supporting follow-up to closure. Maintain accurate records, files and documentation.
• Support in organizing executive offsites and board meeting logistics and company events; day-to-day contact with senior leaders, board members, investors and partners.

Potential Additional Responsibilities During Verticalization

• Calendar and travel - own the Executive's calendar end to end, ensuring prioritization against Corporate priorities.
• Correspondence - screen and prioritize the Executive's mailbox; resolve or route most of it autonomously, drafting on the Executive's behalf where appropriate, in Italian and English.
• Material Preparation: support preparation of presentations, reports, and briefing materials for internal and external meetings. Support the Executive in project management, research, and special assignments.

Required Skills & Experience

• Experience in executive support with direct C-level experience internationally - ideally in a scaleup or small team, during the processes definition phase.
• Strong written and verbal communication abilities in English (Italian is a plus).
• Ability to work independently, prioritize tasks, and adapt to changing priorities.
• Ability to remain calm, professional, and effective under pressure and changing priorities.
• Excellent organizational, time management, and multitasking skills.
• High level of discretion, integrity, and professionalism.
• Bachelor's degree or equivalent experience is preferred.
• Demonstrated ability to effectively leverage AI and digital tools while exercising strong professional judgment, ensuring accuracy, confidentiality, and quality of outputs in support of executive decision-making.

We offer a base salary range of 32’000€ - 40’000€ gross per year for this role, depending on experience and location, plus a performance-based variable component. Final compensation will be determined based on experience, skills, location, and internal consistency across comparable roles.

Additional Benefits

• Meal vouchers
• Variable compensation
• Wellhub platform, offering a wide range of fitness, wellness, and wellbeing services
• Serenis platform, including unlimited individual psychotherapy, nutrition, and coaching sessions
• Flexible working arrangements, including smart working options and flexible scheduling based on role and team requirements

Who We Are

Are you ready to take your career to new heights? At D-Orbit, we're pioneering the future of space logistics and transportation. Established in 2011, our company has been at the forefront of helping businesses unlock the full potential of the final frontier - profitably and sustainably.

As a member of our team, you'll have the opportunity to work alongside a diverse group of highly skilled individuals, all driven by a shared passion for innovation and excellence. So, if you are passionate about space and ready to take your ambition to new heights, join us in our global mission to push the boundaries of what's possible!

D-Orbit is part of a broader group that also includes Planetek, bringing together complementary expertise in space logistics, Earth observation, geospatial solutions, and advanced space services. Together, we share a common ambition: to enable innovative, sustainable, and high-impact solutions across the space sector.

Why join D-Orbit?

• Work on missions that shape the future of space
• International and multidisciplinary environment
• Flexible working model
• Opportunity to contribute directly to company growth
• High level of autonomy and ownership

Hiring Process

Here’s how our hiring process works - simple and straightforward:

• Application Review - We carefully review applications that match the key requirements of the role. If your profile is selected for the next stage, a member of our People & Culture team will contact you directly. We genuinely appreciate every application, even when there is not a match for the current opportunity.
• Introduction Call - A conversation with the People & Culture team to get to know each other, discuss the opportunity, and align expectations.
• Technical and Team Interviews - One or more interviews focused on the skills, experience, and approach relevant to the role.
• Offer - If there is a strong mutual fit, we will share an offer and discuss the next steps.

The exact process may vary depending on the role.

We aim to keep candidates informed throughout the process and appreciate your patience as we carefully evaluate applications.

We're excited to get to know you and see if you might be the next person to help us shaping the future of space!

NON-EU Applicants

At this time, we can only consider candidates who already have the legal right to work in the country where the position is based.

Please note that this role requires a regular on-site presence and is not a fully remote position.

Some activities must be carried out in our facilities, many others are location-independent, and they can be performed effectively even remotely. This is why we don't measure the performance of people by how many hours they spend at the office: we only measure the outcome.

At D-Orbit, diversity and inclusivity are not just values, they are integral to our mission and the way we operate. We are committed to fostering an environment where all individuals are respected, valued, and celebrated for their unique backgrounds, perspectives, and experiences. We believe that a diverse and inclusive workplace is not only the right thing to do, but it also leads to better decision making, innovation, and overall success. We actively strive to build a culture where everyone can bring their authentic selves to work, and where all voices are heard and valued. We are dedicated to creating a workplace where everyone feels safe, supported, and empowered to share their ideas, and where everyone is given equal opportunities to grow and excel. We believe that our differences make us stronger, and we will continue to work diligently to create an inclusive culture at D-Orbit that reflects this belief.