Executive Assistant

Acronis; Milano; In loco; EUR 40.000 - 55.000; Tempo pieno

Descrizione del lavoro

A global technology firm based in Milan is looking for an Executive Assistant to support the VP of Worldwide Sales. The ideal candidate will have at least 3 years of experience, excellent organizational and communication skills, and the ability to thrive in a dynamic environment. Responsibilities include coordinating meetings, managing travel, and assisting with office communications. A proactive and detail-oriented approach is essential for success in this role.

Competenze

• Minimum of 3 years of experience as an Administrative, Office, or Executive Assistant.
• Fluent in English; CV submission in English is required.
• Sound judgment and high integrity in handling confidential information.

Mansioni

• Coordinate internal and external meetings and manage travel logistics.
• Organize events and support office-wide communications.
• Assist legal and finance teams with administrative tasks.

Conoscenze

Organizational skills

Communication skills

Proficiency in Microsoft Outlook

Attention to detail

Service-oriented attitude

Strumenti

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Descrizione del lavoro

Acronis sets the standard for cyber protection—empowering people by providing them with cutting-edge technology that enables them to monitor, control, and protect the data that their businesses and lives depend on. We are growing rapidly and looking for a talented, highly motivated Executive Assistant to support our Vice President of Worldwide Sales.

Acronis is a truly global firm. To succeed in this role, you must thrive in diverse environments, possess exceptional communication and interpersonal skills, and demonstrate flexibility to collaborate across various seniority levels and time zones. As the Executive Assistant to our VP of Worldwide Sales, you will be a go-to resource and a culture carrier for the team. A positive attitude, growth mindset, and willingness to assist wherever needed are essential. The opportunity for personal and professional growth at Acronis is unlimited.

What You'll Do

• Coordinate internal and external meetings, including team meetings, full staff meetings, all-hands meetings, off-site meetings, and one-on-one meetings.
• Organize domestic and international travel, including flights, hotels, transportation, expenses, visas, costs, and documentation.
• Assist with on-site logistics for events, including attendee coordination, agenda planning, catering, and other activities.
• Manage office and company-wide communications in support of the CHRO.
• Support legal and finance teams with scanning, mailing, tracking, and handling sensitive documents.
• Perform other administrative and project duties as requested.

What You Bring

• Minimum of 3 years of experience as an Administrative, Office, or Executive Assistant.
• Proficiency in Microsoft Outlook (calendaring), Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to prioritize in a fast-paced environment and handle multiple tasks.
• Responsive, open-minded, and adaptable to changing circumstances.
• Impeccable attention to detail.
• Service-oriented with a proactive attitude and a positive personality.
• Excellent verbal, written, and interpersonal communication skills.
• Sound judgment and high integrity in handling confidential information.
• Ability to work effectively in a complex, dynamic international environment.
• Flexibility to work across time zones and travel as needed.
• Fluent in English; CV submission in English is required.

Who We Are

Founded in Singapore in 2003 and incorporated in Switzerland in 2008, Acronis now employs over 2,000 people with offices in 34 locations worldwide. Our solutions are trusted by more than 5.5 million home users, 500,000 companies, and top-tier sports teams. Acronis products are available through over 50,000 partners and service providers in more than 150 countries and 26 languages.