Executive Assistant

Dentsu Aegis Network; Milano; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

Dentsu Aegis Network is seeking an Executive Assistant for their Milan office. This role involves supporting the CEO by managing their calendar, organizing travel, and ensuring timely completion of deliverables. The ideal candidate has 4+ years of experience in executive support, strong organizational skills, and attention to detail.

Competenze

• 4+ years experience supporting executives in international companies.
• Fluency in English required.
• Demonstrated ability to handle multiple assignments.

Mansioni

• Manage CEO's calendar and coordinate internal and external communications.
• Organize travel with keen attention to detail.
• Drive completion of key deliverables.

Conoscenze

Organizational skills

Attention to detail

Proactive attitude

Communication

Descrizione del lavoro

Job Description:

We are looking for anExecutive Assistantto be employed in ourMilanoffice.

Role Purpose

This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across teams. The ideal candidate will be detail-oriented, a good planner with the demonstrated ability to respond effectively and efficiently to any occurring issues.

The EA has to demonstrate the ability to proactively anticipate needs. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical.

Key Accountabilities

• Work closely with the CEO to track and help drive completion of key deliverables and follow up on outstanding items
• Co-manage CEO's daily calendar, act as point of contact for external and internal entities
• Close cooperation with Agency teams
• Calls and meetings set up, timely materials distribution, anticipation of possible obstacles and addressing them
• Organize, execute, and assist with various activities
• Manage domestic and international travel with a strong attention to details, safety and convenience
• Manage expense report coordination and submission in a timely manner, with no supervision
• Recognize and address pain points in processes, pro-actively search for improvements and drive their implementation
• Work closely with the extended leadership team

Requiriments

• 4 + years of experience supporting executives or top management in international companies
• Communicate flawlessly in English
• Have experience in planning travel and coordinating meetings
• Know how to prioritize and handle multiple assignments at any given time
• Pay very high attention to details, enabling a high degree of precision across all activities
• Present proactive attitude
• Have high sense of responsibility and ownership in various initiatives and assignments enabling efficient work under very little supervision

If you believe you match these skills, please apply! We look forward to meeting you!

Additional Information

Employees from diverse or underrepresented backgrounds encouraged to apply.

Dentsu (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee of the Company, on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, veteran or military status, genetic information.

Location:

Milan

Brand:

Dentsu

Time Type:

Full time

Contract Type:

Permanent