Executive Assistant

Christian Dior Couture; Milano; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A luxury fashion company in Milan is seeking an experienced Executive Assistant to manage the executive's schedule and support high-level operations. The ideal candidate should have at least 5 years of experience in corporate environments, fluency in English, and proficiency in Microsoft Office. The role demands exceptional organizational and communication skills. This position offers a competitive salary and the opportunity to work in a dynamic, inclusive environment.

Servizi

Competitive salary package

Exposure to global operations

Dynamic work environment

Inclusive culture

Competenze

• Minimum of 5 years of experience as an Executive Assistant.
• High proficiency in English required; French is a plus.
• Exceptional skills in organizing and multitasking.

Mansioni

• Manage the executive's calendar and appointments.
• Coordinate high-level meetings and prepare agendas.
• Plan complex travel itineraries and arrangements.
• Act as the primary contact for incoming communications.
• Assist in project management and track progress.
• Organize important documents and files.
• Supervise office operations and supplies.
• Maintain strict confidentiality of sensitive information.

Conoscenze

Organizational skills

Time-management skills

Communication skills

Problem-solving skills

Attention to detail

Proficiency in Microsoft Office Suite

Interpersonal skills

Formazione

Bachelor's degree in Business Administration or related field

Descrizione del lavoro

Responsibilities

• Calendar Management: Efficiently manage the executive's calendar, scheduling and prioritizing appointments, meetings, and events. Ensure the executive is well-prepared for all engagements.
• Meeting Coordination: Organize and coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items. Liaise with internal and external stakeholders to ensure seamless communication.
• Travel Arrangements: Plan and coordinate complex travel itineraries, including flights, accommodations, and ground transportation. Handle travel-related logistics and ensure all arrangements align with the executive's preferences and schedule.
• Communication: Act as the primary point of contact for the executive, managing incoming and outgoing communications. Draft, review, and edit correspondence, reports, and presentations.
• Project Management: Assist in the management of special projects and initiatives, ensuring timely completion and alignment with strategic objectives. Track progress and provide regular updates to the executive.
• Document Management: Maintain and organize important documents, files, and records. Ensure easy retrieval and secure storage of sensitive information.
• Office Management: Oversee the executive's office operations, including managing supplies, coordinating with vendors, and ensuring a professional and efficient work environment.
• Confidentiality: Handle sensitive information with the utmost discretion and always maintain strict confidentiality.

Profile

Qualifications & Skills

• Experience: Minimum of 5 years of experience as an Executive Assistant, preferably in a global industrial or corporate environment or equivalent Experience in the Luxury Hospitality sector.
• Language Proficiency: High proficiency in English is required. Knowledge of French is highly desirable.
• Education: Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Skills: Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to manage multiple priorities with complex and fast situations. High level of professional standing and discretion. Strong problem-solving skills and attention to detail.
• Attributes: Proactive and self-motivated with a strong sense of initiative. Ability to work independently. High degree of flexibility and adaptability. Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

Additional information

What we offer

• Competitive salary package.
• Exposure to global industrial operations and high-level executive functions.
• We offer a dynamic work environment.
• We pursue an inclusive Culture that fully embraces the best of each individual uniqueness and valorizes our infinite diversity within our “Maison des Rêves" (House of Dreams).
• Dior is committed to an inclusive and sustainable future by offering the opportunity for all the talents to grow, blossom & valorize their uniqueness in a safe environment.

Well before he embarked on his destiny as a couturier, Christian Dior was fascinated with art. The young Normandy native and several friends opened an art gallery when he was just 23. In 1938 he learned the métier of pattern cutter with Robert Piguet and three years later began working as a designer for Lucien Lelong. Right from the founding of his Maison in 1946, he transformed his dreams into irresistible creations, seeking to break with the somber war years by elevating pure joy. His visionary spirit celebrated and enchanted women the world over. In only ten years, Monsieur Dior revolutionized the conventions of elegance and femininity, designing collections infused with dreams.