Executive Assistant

Wyser S.r.l. A Socio Unico; Milano; Ibrido; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

Un'azienda di consulenza dinamica a Milano cerca un Executive Assistant altamente organizzato per supportare i dirigenti senior. Il candidato ideale, con almeno 5 anni di esperienza, gestirà le agende, organizzerà viaggi e collaborerà con il team per garantire operazioni fluide. Richiesta un'ottima padronanza dell'inglese e dell'italiano, oltre a capacità avanzate del pacchetto Microsoft Office. Offerta di lavoro full-time con opzioni di lavoro ibrido.

Competenze

• Minimo 5 anni di esperienza come Executive Assistant.
• Eccellenti capacità organizzative e di gestione del tempo.
• Ottima comunicazione verbale e scritta in italiano e inglese.

Mansioni

• Fornire supporto amministrativo completo a Partners e Managing Directors.
• Gestire le agende complesse e organizzare riunioni.
• Coordinare viaggi e gestire report di spesa in modo tempestivo.

Conoscenze

Organizzazione

Comunicazione

Multi-tasking

Proattività

Interpersonale

Attenzione ai dettagli

Strumenti

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Descrizione del lavoro

Location:Milan, Italy

Reporting to:Office Manager

For our client, a dynamic Consultancy Company, we are seeking a proactive and highly organized Executive Assistant to provide comprehensive support to senior executives. This role is critical in ensuring seamless operations and requires a professional who is detail-oriented, adaptable, and capable of managing multiple priorities. The successful candidate will work closely with senior leadership and collaborate with internal and external stakeholders.

Key Responsibilities

• Provide full administrative support to Partners and Managing Directors, ensuring their schedules and tasks run smoothly.
• Manage complex calendar arrangements, including the organization of internal and external meetings, and handle associated logistics.
• Coordinate travel arrangements and administer expense reports in a timely and efficient manner.
• Collaborate with the Office Manager and other Assistants to ensure efficient office operations, and provide coverage during holidays or absences.
• Support business development activities by organizing client-facing events, team-building activities, and internal meetings.
• Produce, design, format, and collate high-quality documents using Microsoft Word, Excel, and PowerPoint.
• Identify opportunities to streamline processes and implement improvements.

This is a dynamic role that may involve a variety of tasks depending on the needs of the team and senior executives.

Personal Competencies

• Experience:Minimum of 5 years of experience as an Executive Assistant supporting senior executives, preferably in a global professional services environment.
• Organizational Skills:Exceptional ability to prioritize, multitask, and meet structured deadlines.
• Language Skills:Excellent verbal and written communication skills in both Italian and English.
• Technical Proficiency:Advanced knowledge of Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Proactivity:A self-motivated individual with a can-do attitude who takes the initiative to anticipate needs and solve problems.
• Interpersonal Skills:Team-oriented with excellent interpersonal skills, capable of building strong relationships at all levels of the organization.
• Attention to Detail:High level of accuracy in all tasks, including handling sensitive information with discretion and confidentiality.

What We’re Looking For

• An eagerness to learn about the organization’s processes and a demonstrated ability to adapt quickly.
• A flexible mindset and a willingness to adapt to changing priorities and circumstances.
• A hands-on approach and the ability to focus on both routine tasks and long-term goals.
• Availability to work outside of standard business hours as required by specific projects or tasks.
• A commitment to fostering an inclusive and collaborative work environment.

Additional Information

This is a full-time role based in Milan, with a combination of office and remote work. The successful candidate will align with our organizational values and demonstrate a commitment to excellence in all aspects of their work.

If you are a proactive and detail-oriented professional seeking a challenging and rewarding role, we encourage you to apply for this opportunity.

#LI-AC2

Wyser è il brand globale che si occupa di ricerca e selezione di profili manageriali ed executive di Gi Group Holding, la prima multinazionale italiana del lavoro e una tra le principali realtà che offrono servizi e consulenza HR a livello globale.

L’offerta si intende rivolta a candidati ambosessi, nel rispetto del D.Lgs. n. 198/2006 e ss.mm.ii. e dei Decreti Legislativi n. 215 e n. 216 del 2003 sulle parità di trattamento.

I candidati sono invitati a leggere l’informativa privacy ai sensi degli artt. 13 e 14 del Reg. EU 679/2016 al seguente indirizzo:https://it.wyser-search.com/privacy-policy/informativa-candidati/(Aut. Min. del 15/04/2014 Prot. N: 39/4903)