Executive Assistant

Hitachi; Milano; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading company is seeking an Executive Assistant with extensive experience to support the President & COO. The role involves handling administrative tasks, managing calendars, and coordinating meetings, all while maintaining high professionalism and confidentiality. Ideal candidates will possess strong organizational skills, have a proven track record in executive support roles, and demonstrate flexibility in fast-paced environments.

Competenze

• At least 10 years of executive administrative support experience.
• Minimum 5 years supporting high-level executives in a professional setting.
• Experience working in a global company.

Mansioni

• Manage an active calendar of appointments and prepare correspondence.
• Anticipate executives' needs and coordinate resources.
• Manage logistics for meetings and handle product-related communications.

Conoscenze

Time Management

Organizational Skills

Personal Assistant Experience

Administrative Experience

Flexibility

Strumenti

Microsoft Office

Google Suite

Descrizione del lavoro

The Executive Assistant will be responsible for handling a wide range of administrative and executive support tasks that vary in complexity and sensitivity. This position reports to the President & COO and supports the Business Management Office. The Executive Assistant should be a resourceful team player comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The role requires good judgment, strong written and verbal communication skills, organizational abilities, and the capacity to balance multiple priorities effectively.

What You'll Be Doing :

1. Manage an active calendar of appointments, complete expense reports, and prepare correspondence, including confidential materials.
2. Handle mail, scan and file documents, screen calls and visitors, update Outlook contacts, maintain executive files, and arrange detailed travel plans and itineraries.
3. Compile documents for travel-related meetings and be reachable for emergencies such as schedule changes.
4. Anticipate executives' needs and proactively coordinate resources to support them.
5. Represent the executives by welcoming visitors, arranging corporate functions, and managing meeting requests.
6. Enhance the reputation of the executives and company by taking ownership of new requests and exploring opportunities to add value.
7. Manage logistics for product offsite meetings and assist with department meetings as needed.
8. Manage external contacts, understanding their importance and maintaining periodic communication.
9. Improve processes through evaluation and redesign, implementing necessary changes.
10. Handle product-related activities and communications professionally, accurately, and confidentially.
11. Perform additional duties as assigned.

What You Bring To The Team :

• At least 10 years of executive administrative support experience.
• Excellent verbal, written, and presentation skills.
• Minimum 5 years supporting high-level executives in a professional setting.
• High professionalism and ability to handle confidential information.
• Proven success with personal accountability and results.
• Strong organizational skills with attention to detail and multitasking ability.
• Experience working in a global company.
• Flexibility and adaptability in ambiguous situations.
• Strong teamwork skills and the ability to operate independently and remotely.
• Advanced skills in Microsoft Office (Word, PowerPoint, Excel) and proficiency with mobile devices.

Key Skills

Time Management, Microsoft Office, Organizational Skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Google Suite

Employment Type : Full-Time

Experience : 10+ years

Vacancy : 1