Executive Assistant

Ambienta; Milano; In loco; EUR 40.000 - 55.000; Tempo pieno

Descrizione del lavoro

A leading environmental sustainability investment firm in Milan is seeking an Executive Assistant to support the Partner and Head of Investor Relations. The role involves managing calendars, complex scheduling, and travel arrangements. The ideal candidate has over 5 years of experience in structured environments, preferably in finance, and is fluent in English and Italian. This position offers the chance to contribute to a high-performing team and make a significant impact.

Competenze

• At least 5 years experience as a personal or executive assistant in international companies.
• Background in financial or banking sector is a strong plus.
• Fluent in English and Italian, both written and spoken.

Mansioni

• Manage calendars, schedule meetings, and coordinate complex appointments.
• Manage dynamic travel arrangements and screen communications.
• Draft correspondence and manage client relationships with professionalism.

Conoscenze

Organizational skills

Interpersonal skills

Problem-solving skills

Time management skills

Attention to detail

Descrizione del lavoro

About the Firm

Ambienta is a European environmental sustainability investor across private equity, public market and private credit. Operating out of Milan, London, Paris and Munich, Ambienta manages over €4.0bn in assets across Private Equity, Public Market and Private credit exclusively focusing on companies driven by environmental megatrends whose products or services improve Resource Efficiency and / or Pollution Control in their respective sectors.

In private equity, Ambienta has completed more than 90 Investments to date and is managing the largest PE strategy in EU exclusively dedicated to environmental sustainability. In public equity markets, Ambienta has pioneered the application of its value oriented sustainable investing approach and today manages a full suite of sustainable products ranging from low-risk multi-asset funds to equity long-only. In 2024 Ambienta has expanded its private market suit of products to private credit strategy with the same environmental sustainability focus as the other asset classes.

An industry pioneer, Ambienta was one of the first UN PRI signatories in 2012 and attained B-Corp in 2019. In 2020, Ambienta became IIGCC member and in 2023, as one of very few asset managers, continued being a positive role model for the industry by committing to the Science-Based Targets initiative (SBTi). www.ambientasgr.com

Your role and responsibilities

As an Executive Assistant, you will provide dedicated support to our Partner and Head of Investor Relations and Strategic Partnerships, ensuring his priorities are managed efficiently and seamlessly. You will also provide occasional support to the wider Investor Relations team, assisting with coordination and follow-up on extraordinary projects as they arise, including but not limited to managing complex scheduling tasks, following up proactively to arrange meetings, coordinate with external advisors to arrange roadshows.

We are looking for someone who is organized, proactive, and adaptable, with at least 5 years of experience in structured, international environments — ideally within the financial or banking sector — and who is comfortable operating in a fast‑paced, demanding context.

In this role, you will combine discretion, reliability, and problem‑solving skills to anticipate needs, streamline workflows, and ensure the Head’s agenda runs efficiently. You will need the ability to understand priorities and support the stakeholder in navigating numerous responsibilities and commitments, bringing structure, clarity, and helping him keep everything on track.

This position offers the opportunity to make a real impact by contributing to the success of a high‑performing team, supporting strategic initiatives, and enabling leadership to focus on what truly matters.

Main tasks include :

• Manage calendars, schedule meetings, and coordinate complex appointments and events
• Manage complex and dynamic travel arrangements, including flights, accommodations, and itineraries
• Screen and manage communications, including emails and phone calls, ensuring timely responses
• Draft correspondence and prepare documentation with accuracy and attention to detail
• Manage client and stakeholder relationships with professionalism and discretion
• Support project management and ensure deadlines are met
• Provide occasional support to the wider Investor Relations team, assisting with coordination and follow‑up on key activities as needed.
• Prepare and process expense reports, invoices, and light bookkeeping tasks
• Collaborate effectively with internal teams across the Firm to facilitate smooth operations
• Occasionally step in to cover reception duties when required (e.g. during colleagues’ absence)

Your Skills

• At least 5 years of experience in a personal assistant or executive assistant role, ideally in structured international companies
• Background in the financial or banking sector is considered a strong plus
• Positive, dynamic and professional attitude, with strong interpersonal skills
• Highly reliable, trustworthy, and discreet — confidentiality is essential
• Strong organizational and time‑management skills, with a hands‑on approach and ability to work under pressure
• Precise, detail‑oriented, and able to manage last‑minute changes effectively
• Proactive problem‑solver who anticipates needs and takes initiative
• Flexible and collaborative, with excellent written and verbal communication skills
• Fluent in English and Italian (both written and spoken)
• Comfortable using technology and digital tools, with the ability to adapt to new systems quickly