Executive Assistant

Diageo; Milano; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A leading premium drinks company in Milan is looking for a dedicated personal assistant to support business leaders. The role involves diary and travel management, administrative support, and the ability to work flexibly and confidentially. Ideal candidates will have prior experience in a similar role and demonstrate strong organizational and interpersonal skills. The company promotes a supportive and inclusive culture, offering a competitive benefits package.

Servizi

Flexible work-life balance policies

Employee Assistance Programme

Medical coverage

Competenze

• Previous experience in a similar role is a must.
• Demonstrate high standards in planning and quality.
• Ability to anticipate and prioritize workload.

Mansioni

• Provide proficient personal assistant support to business leaders.
• Co-ordinate activities and provide administrative support.
• Manage travel and accommodation efficiently.

Conoscenze

Diary Management

Travel Coordination

Interpersonal Skills

Problem Solving

Organizational Skills

Confidentiality

Prioritization

Strumenti

SAP

Concur

Microsoft Office

Descrizione del lavoro

Diageo is the world’s leading premium drinks company with an outstanding collection of brands, such as Johnnie Walker, Smirnoff, Baileys, Captain Morgan, Tanqueray and Guinness. Our purpose – Celebrating life, every day, everywhere – has a meaningful role in our company, for our people, our diversity, our brands, in how we perform and how we build shared value

Our ambition is to create the most successful, respected and trusted consumer products company in the world. To achieve this, we need the best people. We are looking for creative, bold and driven people to take Diageo and our timeless and pioneering brands to the next level.

In Italy, Diageo’ vision is to be recognized by employees, consumers and customers as the best performing, most respected and desirable TBA company & business partner. With our incredible portfolio we lead the spirits' category with strategic brands such us Tanqueray and Bailey, we are the first contributors of the grows of the tequila category with Casamigos and Don Julio, and we aim to premiumize the aperitif category with Venturo.

About the role

This role will provide proficient personal assistant support to the business leaders outlined in the role title. It will be required to co-ordinate their activities and provide administrative support. This is a varied and challenging role which requires a high degree of flexibility, initiative and confidentiality.

Top Accountabilities

Functional (may vary dependent on leader) :

• Effective diary management - emphasis on anticipating needs and understanding priorities
• Travel and accommodation management and co-ordination
• Timely management of expenditure via Concur, ensuring a thorough filing and reference system is in place
• Meeting co-ordination, preparation, efficiency and effectiveness
• Co-ordination of data and preparation of relevant business reports e.g. KPIs
• Managing routine one-off and recurring tasks, including resolving issues and implementing comprehensive solutions
• Management and organisation of internal and external events e.g. conferences, meetings, events
• Management and co-ordination of functional specific projects and administration

Leadership :

Win through Execution

Takes a wide view of their accountabilities

High energy and ambition to achieve

High and effective level of prioritisation

Generates a range of workable solutions to problems and takes action

Shape the Future

Accurately digests large amounts of information and breaks down complex problems thoroughly

Challenges themselves to take on new or unfamiliar tasks and ways of working

Inspire through Purpose

Aspires to have a positive impact on those they support

Is actively aware of the impact they have on others and tunes in to the needs of individuals around them

Communicates in a compelling, clear and impactful way

Invest in Talent

Displays confidence in their ability to meet challenges and succeed

Demonstrates a realistic and thoughtful awareness of their own capabilities

Proactively seeks feedback and development for growth and takes action

About you

Ideal Experiences / Qualifications / Capabilities

Previous experience in a similar role are a Must

Continually demonstrate high standards in terms of planning, quality and accuracy of work outputs to meet challenging timescales

Utilise exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks

Be creative in finding solutions to issues faced by the leaders you support and develop and apply an understanding of the function to your work

Highly organised and self-motivated, with an ability to anticipate, effectively prioritise and progress workload

Demonstrate a high level of integrity, compliance and confidentiality at all times

Ability to tactfully and assertively prioritise core duties for those you support

Experience working with; SAP, Concur, Condecco, Coupa, Outlook & Microsoft Office

Working with us

Flexible Working Statement

Flexibility is key to our success. Talk to us about what flexibility means to you so that you’re supported to manage your wellbeing and balance your priorities from day one.

Rewards and Benefits statement

Join us and you can also expect a highly competitive and flexible rewards and benefits package such as :

Modern work life balance policies and wellbeing activities.

Employee Assistance Programme.

Incentive plan that rewards you for delivering phenomenal performance.

Welfare allowance.

Medical coverage (as per CBA provision).

Life and accident insurance coverage.

Industry leading sales capability training.

Diversity statement

Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and that they can belong, is a crucial part of this.

We embrace diversity in the broadest possible sense. This means that you’ll be welcomed and celebrated for who you are just by being you. You’ll be part of and help build and champion an inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual orientation, social class, educational backgrounds, experiences, mindsets, and more.

Our ambition is to create the best performing, most trusted and respected consumer products companies in the world. Join us and help transform our business as we take our brands to the next level and build new ones as part of shaping the next generation of celebrations for consumers around the world.

Feel inspired? Then this may be the opportunity for you.

If you require a reasonable adjustment, please ensure that you capture this information when you submit your application.

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With over 200 brands sold in more than 180 countries, we’re the world’s leading premium drinks company. Every day, over 30,000 talented people come together at Diageo to create the magic behind our much-loved brands. From iconic names to innovative newcomers – the brands we’re building are rooted in culture and local communities. Our ambition is to be one of the best performing, most trusted and most respected consumer products companies in the world.

Our founders, such as Arthur Guinness, John Walker, and Charles Tanqueray, were visionary entrepreneurs whose brilliant minds helped shape the alcohol industry. And through our people, their legacy lives on. Join us, and you’ll collaborate with talented people from all corners of the world. Together, you’ll innovate and push boundaries, shaping a more inclusive and sustainable future that we can all be proud of.

With diversity at our core, we celebrate our people's unique passions, commitments and specialist skills. Because when varied voices, mindsets, and personalities come together, great ideas are born. In our supportive culture, your voice will be heard and you’ll be empowered to be you. Just bring your ambition, curiosity and ideas, and we’ll celebrate your work and help you reach your fullest potential.

DRINKiQ

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