Executive Assistant

YOOX NET-A-PORTER GROUP; Milano; In loco; EUR 35.000 - 55.000; Tempo pieno

Descrizione del lavoro

A leading luxury online fashion retailer is seeking an Executive Assistant to support their HR team. The ideal candidate will manage executive schedules, correspondence, and travel arrangements while demonstrating fluency in English and Italian. This role demands strong organizational skills, integrity, and the ability to multitask in a fast-paced environment.

Competenze

• Fluent in both English and Italian.
• Significant EA/PA experience at Director and/or Senior Manager level.
• Ability to communicate effectively with various groups.

Mansioni

• Manage executive diaries and meetings coordination.
• Handle communications on behalf of the executive.
• Prepare presentations and meeting materials.

Conoscenze

Communication

Organization

Discretion

Multi-tasking

Initiative

Formazione

Bachelor’s degree in Modern Languages, Communication or Humanities

Strumenti

Microsoft Office Suite

Descrizione del lavoro

YOOX NET-A-PORTER GROUP is the world leader in online luxury and fashion that comprises a complete luxury retail ecosystem. To support the teams who are powering this ecosystem we have a global Corporate division consisting of departments including Legal, Finance, Human Resources, Security, Legal and Communications&Sustainability.

Our Corporate division are now seeking a talented Executive Assistant to join the HR team. Some of the essentials for you to know are :

Here is a breakdown of what you’ll be doing :

• Assisting Executive in their day-to-day activities for two Executive Committees;;
• Be responsible for calendar and diaries management, scheduling and rescheduling meetings and appointments, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings;
• Handle incoming and outgoing electronic / phone communications and all correspondence on behalf of the manager;
• Preparing and editing correspondence;
• Coordination of travel arrangements, itineraries and reservations working closely with the Travel team;
• Be responsible for the manager’s travel expenses;
• Greet guests and ensure meeting rooms are set up;
• Full business administration;
• Preparation of reading materials, report packs, prepare powerpoint presentations, agendas, take minutes at meetings, ensuring that minutes are prepared and distributed. Follow-up on actions from meetings, update contact database, liaise with relevant members of staff to ensure all information is correct. These activities will be carried out in both English and Italian;
• Attend management meetings, with direct responsibility on agenda definition and meeting reports, and proactively manage team communication;
• Organize team offsite or other events, supporting with team building activities.
• Prioritize and manage multiple projects simultaneously, monitoring the progress of various projects and following through on issues in a timely manner;

The type of person we are looking for :

• Bachelor’s degree in Modern Languages, Communication or Humanities;
• Must be fluent in both English and Italian;
• Proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel);
• Significant EA / PA experience at Director and / or Senior Manager level including experience of diary management and arranging travel and conference calls;
• Ability to communicate effectively written and verbal with a variety of constituent groups such as senior management, peers, and outside contacts;
• High levels of integrity and discretion;
• Excellent organizational skills, eye for details, efficiency, with a good dose of common sense and initiative;
• Proven ability to work efficiently and proactively;
• Ability at multi-tasking in a fast-paced environment, able to plan, prioritize, and organize individual and group activities and processes;
• Confident to liaise with senior people both internally and externally.