Executive Assistant

Webuild; Milano; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading construction company is seeking an Executive Assistant for its Milan headquarters. The successful candidate will support a C-Level Executive by managing schedules, communications, and logistical arrangements while ensuring confidentiality and professionalism in operations. Ideal candidates will have a bachelor's degree, experience in multinational environments, and strong organizational and communication skills.

Competenze

• Several years of experience in a similar role within complex multinational organizations.
• Fluent in English; knowledge of French is a plus.
• Flexibility and resilience required.

Mansioni

• Organizing and managing the agenda by scheduling meetings and travel.
• Interfacing with internal and external stakeholders.
• Handling correspondence and filtering communications.

Conoscenze

Time Management

Organizational Skills

Communication Skills

Problem Solving

Confidentiality

Formazione

Bachelor’s degree or equivalent education

Strumenti

Office Suite

ERP SAP

Social Collaboration Tools

Descrizione del lavoro

Webuild is the new name of the Salini Impregilo Group, the global construction player specialized in building large works and complex infrastructure for the sustainable mobility, hydroelectric energy, water, green buildings and the tunnelling sectors.

Webuild is the expression of 117 years of applied engineering experience in 50 countries, in five continents, thanks to the talent of 85,000 people from over 100 nationalities. With a total backlog reaching €61 billion

• Webuild is a group guided by the passion for building and the pursuit of excellence, which renewed its commitment to building a sustainable future by applying its know-how to build innovative and valuable works.
• Consolidated Financial Results at June 30, 2023

Webuild , for the Milan headquarters, is looking for an Executive Assistant .

The resource, supporting one of our C-Level Executives, will be responsible for the following activities :

• Organizing and managing the agenda by scheduling meetings, appointments, and travel based on a correct understanding of priorities;
• Interfacing with internal and external stakeholders within the organization to manage day-to-day operations systematically;
• Handling correspondence and filtering incoming and outgoing communications;
• Prioritizing requests, identifying urgent matters, and managing conflicting priorities;
• Managing and safeguarding confidential information, maintaining trust with internal and external contacts;
• Preparing, formatting, and archiving documents (memos, presentations, etc.), various reports, and emails;
• Managing expense reports, purchase requests, and other tasks through company platforms;
• Organizing logistical aspects of meetings (phone calls, video conferences, meeting room reservations).

Requirements :

• Bachelor’s degree or equivalent education
• Several years of experience in a similar role within complex multinational organizations
• Excellent proficiency in Office suite, ERP SAP, and social collaboration tools
• Strong organizational and time management skills
• Attention to detail, initiative, and problem-solving abilities
• Diplomacy, confidentiality, and discretion
• Excellent communication skills at all levels within the organization
• Fluent in English; knowledge of French is a plus
• Flexibility and resilience

Webuildis an Equal Opportunity Employer. All applications for vacant positions will be considered without regard to race, color, religion, national or ethnic origin, sexual orientation, gender, marital status, age, disability or beliefs.