Executive Assistant

Airswift; Lombardia; Remoto; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A global workforce solutions company is seeking an Executive Assistant for a remote position. This role involves supporting the CEO by managing their calendar, preparing for meetings, and coordinating travel arrangements. Candidates should have experience in executive assistance, strong English communication skills, and familiarity with Microsoft Office 365. Flexibility for remote work and alignment with Costa Rica's time zone is preferred.

Competenze

• Experience as an executive assistant.
• Previous experience in the health, medical, or biotechnology sectors.
• Exceptional fluency in English (written and spoken).
• Strong interpersonal skills for high-level stakeholder interaction.
• Comfortable working remotely with flexibility for extended hours.
• Same time zone as Costa Rica preferred.

Mansioni

• Oversee the CEO's calendar and schedule meetings.
• Prepare briefings and materials for meetings.
• Follow up on action items and coordinate with teams.
• Serve as a key contact between the CEO and stakeholders.
• Organize travel arrangements and accommodations.
• Maintain confidentiality with sensitive information.
• Create professional documents using Microsoft Office 365.

Conoscenze

Calendar management

Meeting coordination

Post-meeting support

Stakeholder contact

Travel and logistics

Information handling

Administrative excellence

Strumenti

Microsoft Office 365

Descrizione del lavoro

Airswift is seeking an Executive Assistant for a permanent remote position in Costa Rica, supporting a health and biotechnology company.

JOB RESPONSIBILITIES

1. Calendar management: Oversee the CEO's calendar, scheduling and prioritizing internal and external meetings, calls, and trips with minimal conflicts.
2. Meeting coordination: Prepare briefings and materials for meetings; ensure the CEO is well-prepared with background notes, objectives, and decision points.
3. Post-meeting support: Follow up on action items, coordinate with teams and contacts, and send necessary documentation or sales materials.
4. Stakeholder contact: Serve as a key point of contact between the CEO and high-level stakeholders, including executives, customers, and partners.
5. Travel and logistics: Organize travel arrangements, accommodations, and agendas, typically 1-2 times per month.
6. Information handling: Maintain confidentiality with sensitive information and strategic discussions.
7. Administrative excellence: Create professional documents and correspondence using Microsoft Office 365; manage inboxes, files, and digital records.

JOB QUALIFICATIONS

1. Experience as an executive assistant.
2. Previous experience in the health, medical, or biotechnology sectors.
3. Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).
4. Exceptional fluency in English (written and spoken); strong interpersonal skills for high-level stakeholder interaction.
5. Comfortable working remotely with flexibility for extended hours or urgent matters during high demand periods.
6. Same time zone as Costa Rica is preferred.

ABOUT AIRSWIFT

Airswift is a strategic partner in STEM industries, providing workforce solutions across over 70 countries with a large network of professionals. We serve as a trusted advisor for international expansion, offering employer of record services, payroll outsourcing, and HR consulting.

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