Executive Assistant

Oplu (formerly Chace People); Italia; In loco; EUR 40.000 - 70.000; Tempo pieno

Descrizione del lavoro

A leading company is seeking a Personal & Executive Assistant to support the Principal of a prestigious Single Family Office in Milan. This full-time role offers a unique opportunity to provide high-level assistance with personal and business tasks while collaborating closely with the Chief of Staff. The ideal candidate should be fluent in Italian and English, possess strong communication skills, and demonstrate a proactive approach to managing complex schedules and travel arrangements.

Competenze

• Experience in personal/executive assistance ideally in a family office or luxury environment.
• Ability to manage multiple tasks efficiently with flexibility.
• Strong written and oral skills with discretion.

Mansioni

• Manage Principal's schedule and daily communications.
• Coordinate personal and corporate travel arrangements.
• Oversee household management and property operations.

Conoscenze

Fluency in Italian

Fluency in English

Discretion

Strong Communication Skills

Flexibility

Proactive Mindset

Calendar Management

Strumenti

Administrative Tools

Descrizione del lavoro

PERSONAL & EXECUTIVE ASSISTANT TO THE PRINCIPAL OF SINGLE FAMILY OFFICE

• Location :
• Salary :
• Contract :

Full-time, Permanent

Monday to Friday, 9am - 5pm (with occasional weekend and out of hours flexibility)

• Start Date :

Interviewing now for immediate start

Job Overview :

Oplu is seeking a highly organised and adaptable Personal & Executive Assistant to support the Principal of a prestigious Single Family Office. This exciting role, based in Milan, offers a unique opportunity to work 1 :

1 with the Principal while reporting directly to the Chief of Staff who is based in London. The role requires a balance of personal and business support, ensuring the seamless management of the Principal's affairs, who frequently travels internationally, particularly to the United States.

As the PA / EA to the Principal, you will be responsible for providing high-level assistance across personal and professional tasks. You will work in close collaboration with the well-established Chief of Staff to streamline operations, manage complex schedules, oversee property and household management, and ensure efficient communication. This role demands discretion, a proactive mindset, and the ability to remain composed under pressure while adapting to last-minute changes.

Requirements :

• Fluent in Italian and English.
• Background in personal / executive assistance, ideally within a family office, luxury travel / brand, or entrepreneurial / founder-led environment.
• Ability to manage multiple tasks efficiently while maintaining flexibility to last-minute changes.
• Strong written and oral communication skills, with a high level of discretion and confidentiality.
• Comfortable working in a fast-paced environment, adjusting to the Principal's working style.
• A "can-do" attitude with the ability to anticipate needs and solve problems before they arise.
• Proficiency in calendar management and administrative tools.

Key Responsibilities :

• Diary & Inbox Management :

Organise and oversee the Principal's schedule, appointments, and daily communications.

• Travel Arrangements :

Plan and coordinate both luxury personal and corporate travel, including long- and short-haul trips.

• Property & Household Management :

Oversee properties, manage household staff recruitment, and set up efficient operational processes.

• Administrative & Office Support :

Draft correspondence, manage databases, and handle general office administration.

• Event & Call Scheduling :

Arrange meetings, calls, and communications for the Principal.

Act as the primary point of contact, ensuring professional and discreet interactions with key contacts.

• Process Implementation :

Supporting the Chief of Staff to establish and refine organisational systems to improve efficiency.

This is a fantastic opportunity for a dedicated and versatile PA / EA to work at the highest level, gaining invaluable experience in an international and fast-moving environment.

Please note :

Due to the high volume of applications we receive, we regret that we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.