Europe IO Business Support Advisor

RINA; Genova; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A multinational consulting firm in Genoa, Italy is seeking a Business Support Advisor to manage administrative tasks and support tender processes. The ideal candidate should have experience in tendering or procurement, strong command of English, and excellent communication skills. This role offers a collaborative environment focused on client satisfaction and quality assurance.

Competenze

• 1/2 years of experience in tendering, procurement, or a related field.
• Good level of English both spoken and written is mandatory.
• Knowledge of additional languages is a strong plus.

Mansioni

• Assist in the preparation of tender documentation.
• Ensure compliance with tender specifications.
• Manage and update the Vendors Database.
• Research potential tender opportunities.

Conoscenze

Tendering experience

Time management

Effective communication

Client relationship management

Formazione

High School Diploma/GED in Business Administration or Law

Descrizione del lavoro

Overview

RINA is currently recruiting for a Europe IO Business Support Advisor to join its office in Genoa, Italy within the RINA Consulting IFI Commercial and Tender Management Division.

Mission

A Business Support Advisor with a focus on managing administrative tasks from the creation of a customer in a database to the issuance of invoices plays a crucial role in ensuring smooth customer interactions and efficient business operations.

Key Accountabilities

• Tender Documentation:
  • Assist in the preparation of tender documentation, ensuring accuracy, completeness, and compliance with tender specifications.
  • Collaborate with internal teams to gather required information for inclusion in tender submissions.
• Compliance Assurance:
  • Ensure that tender submissions and vendors' qualifications adhere to tender and qualifications compliance procedures, legal and regulatory requirements.
  • Collaborate with legal and compliance teams to address any issues related to tender or clients' qualification compliance.
• Data Management:
  • Manage and update the Vendors Database, ensuring that it is accurate and up-to-date.
  • Archive all tender documents systematically for future reference.
• Vendor Qualification:
  • Support the qualification process for the company and its subsidiaries on the Vendor List.
  • Assist in managing the qualification procedures through Customer Suppliers Portals.
• Research and Information Gathering:
  • Monitor notices and outcomes of public and private tenders.
  • Conduct research to gather relevant information about potential tender opportunities.
• Communication:
  • Communicate with internal teams and stakeholders to gather necessary information for tender submissions.
  • Assist in maintaining effective communication channels throughout the tendering process.
• Quality Assurance:
  • Contribute to the quality assurance process by conducting reviews of tender documents.
  • Collaborate with team members to ensure the accuracy and quality of tender submissions.

Education

High School Diploma/GED in Business Administration Finance Management or Law

Qualifications

• 1/2 years of experience in tendering, procurement, or a related field;
• Good level of English both spoken and written is mandatory;
• Knowledge of any other language, will be considered as a strong plus (e.g. French, Spanish etc)
• Ability to manage time effectively and prioritize tasks to meet tight deadlines.

Competencies

• CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
• EARN TRUST - Take everyone's opinion into account and remain open to diversity
• PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
• MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
• PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
• BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
• MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
• ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
• THINK FORWARD - Capitalise on experiences and translate them into action plans for the future

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.