Europe IO Business Support Advisor

RINA Piraeus Team; Genova; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

A multinational company in Genoa is seeking a Business Support Advisor to manage administrative tasks and assist in tender documentation. This entry-level position requires 1-2 years of relevant experience, proficiency in English, and the ability to manage time effectively. Join a dynamic team focused on client satisfaction and operational excellence.

Competenze

• 1-2 years of experience in tendering, procurement, or a related field.
• Good level of English both spoken and written is mandatory.
• Knowledge of any other language is a strong plus.

Mansioni

• Assist in preparation of tender documentation and ensure compliance.
• Manage and update the Vendors Database effectively.
• Communicate with internal teams for tender submissions.

Conoscenze

Tendering experience

Time management

English proficiency

Client management

Formazione

High School Diploma/GED in Business Administration

Descrizione del lavoro

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Europe IO Business Support Advisor

Posting Date: 1 Oct 2025

City: Genova

Location: Genova, IT, 16129

Contract Type: Permanent

Division: RINA Consulting IFI Commercial and Tender Management

Level of experience: Entry Level

RINA is currently recruiting for a Europe IO Business Support Advisor to join its office in Genoa, Italy within the RINA Consulting IFI Commercial and Tender Management Division.

Mission

A Business Support Advisor with a focus on managing administrative tasks from the creation of a customer in a database to the issuance of invoices plays a crucial role in ensuring smooth customer interactions and efficient business operations.

Key Accountabilities

1. Tender Documentation:
   • Assist in the preparation of tender documentation, ensuring accuracy, completeness, and compliance with tender specifications.
   • Collaborate with internal teams to gather required information for inclusion in tender submissions.
2. Compliance Assurance:
   • Ensure that tender submissions and vendors' qualifications adhere to tender and qualifications compliance procedures, legal and regulatory requirements.
   • Collaborate with legal and compliance teams to address any issues related to tender or clients' qualification compliance.
3. Data Management:
   • Manage and update the Vendors Database, ensuring that it is accurate and up-to-date.
   • Archive all tender documents systematically for future reference.
4. Vendor Qualification:
   • Support the qualification process for the company and its subsidiaries on the Vendor List.
   • Assist in managing the qualification procedures through Customer Suppliers Portals.
5. Research and Information Gathering:
   • Monitor notices and outcomes of public and private tenders.
   • Conduct research to gather relevant information about potential tender opportunities.
6. Communication:
   • Communicate with internal teams and stakeholders to gather necessary information for tender submissions.
   • Assist in maintaining effective communication channels throughout the tendering process.
7. Quality Assurance:
   • Contribute to the quality assurance process by conducting reviews of tender documents.
   • Collaborate with team members to ensure the accuracy and quality of tender submissions.

Education

High School Diploma/GED in Business Administration Finance Management or Law

Qualifications

• 1/2 years of experience in tendering, procurement, or a related field;
• Good level of English both spoken and written is mandatory;
• Knowledge of any other language, will be considered as a strong plus (e.g. French, Spanish etc)
• Ability to manage time effectively and prioritize tasks to meet tight deadlines. #LI-AU5
• CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
• EARN TRUST - Take everyone's opinion into account and remain open to diversity
• PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
• MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
• PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
• BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
• MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraints
• ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
• THINK FORWARD - Capitalise on experiences and translate them into action plans for the future

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind.We are also compliant to the Italian Law n. 68/99.