Ea & Delivery Operation Coordinator

JLL; Milano; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading real estate services firm is seeking an Executive Assistant & Delivery Operation Coordinator in Milan. This role involves providing crucial support to the Country Leader and managing communication between offices. Ideal candidates are fluent in English and Italian, possess excellent organizational skills, and have 3-5 years of experience in a similar role. The firm promotes a supportive culture prioritizing employee wellness and growth.

Servizi

Comprehensive benefits package

Supportive workplace culture

Competenze

• 3-5+ years of experience in an administrative or executive assistant role.
• Strong attention to detail with ability to review and process documents accurately.
• Team-oriented mindset with ability to work independently when required.

Mansioni

• Manage comprehensive calendar scheduling and travel arrangements.
• Conduct due diligence processes for clients and suppliers.
• Serve as the vital link between our Milan and Rome offices.
• Coordinate events including venue selection and vendor management.
• Assist with statutory obligations for Board meetings and shareholder communications.

Conoscenze

Fluent in English

Fluent in Italian

Organizational skills

Communication skills

Problem-solving abilities

Strumenti

Microsoft Office

Descrizione del lavoro

JLL supports the Whole You, personally and professionally.

• What this job involves

As the Executive Assistant & Delivery Operation Coordinator at JLL, you'll be at the heart of our operations, providing crucial support to our Country Leader and team while coordinating between our Milan and Rome offices. This dynamic role requires exceptional organizational abilities, communication skills, and a talent for multitasking in a fast-paced environment. You'll be empowered to shape the success of our business operations while embodying our belief that real estate is a human business. In this role, you'll have the opportunity to grow professionally while contributing to our mission of shaping the future of real estate for a better world.

• What your day-to-day will look like

Manage comprehensive calendar scheduling, travel arrangements, and administrative support for the Country Leader and leadership team

Conduct due diligence processes for clients and suppliers, creating and reviewing new contacts in internal software systems

Serve as the vital link between our Milan and Rome offices, ensuring seamless communication and coordination

Coordinate with Marketing to organize internal and external events, including venue selection, vendor management, and client communications

Support Country Leader interviews and presentations by arranging preparation meetings and ensuring timely delivery of supporting materials

Assist with statutory obligations including Board meeting preparations, shareholder communications, and legal documentation

Review contracts, manage Health & Safety responsibilities, and perform data entry

Provide support to the Workplace team

• Required Qualifications

Fluent in English and Italian (written and spoken)

Exceptional organizational skills with proven ability to manage multiple priorities simultaneously

3-5+ years of experience in an administrative or executive assistant role

Strong attention to detail with ability to review and process documents accurately

Excellent communication skills and professional demeanor

Proficiency with Microsoft Office suite and aptitude for learning new software systems

Team-oriented mindset with ability to work independently when required

• Preferred Qualifications

Previous experience supporting C-level executives

Familiarity with corporate governance processes and documentation

Background in real estate, professional services, or related industries

Experience coordinating between multiple office locations

Knowledge of event planning and execution

Demonstrated problem-solving abilities and proactive approach

Understanding of digital signature processes and legal documentation requirements

At JLL, we believe in the unlimited human potential to thrive when our people feel they belong and our clients and communities are included. We take pride in fostering an environment where all perspectives are welcomed and encouraged. Join us in creating real value in a world that's constantly changing.

LI-FT1

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL

• We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.