Event Assistant (Remote)

Laudato Si' Movement; Roma; Remoto; EUR 20.000 - 30.000; Part-time

Descrizione del lavoro

A leading organization is seeking a talented Event Assistant to support logistics for a significant global event. This part-time, temporary role involves coordinating with vendors, managing supplies, and assisting high-level leaders. The ideal candidate will have experience with large events, strong project management skills, and be fluent in English and Italian. Join a collaborative team committed to tackling climate justice through impactful events.

Competenze

• Experience supporting large-scale, high-profile events.
• Fluency in English and Italian required.

Mansioni

• Coordinate logistics and act as a point of contact for the event.
• Engage volunteers and arrange visas for speakers.

Conoscenze

Project management

Collaboration

Attention to detail

Strumenti

Google Workspace

MS Office

Zoho

Zoom

Descrizione del lavoro

About LSM

Laudato Si’ Movement (LSM) is an international network of 900 Catholic organizations and thousands of grassroots leaders working together to care for our common home and advance climate and ecological justice. We strive to be led by the Holy Spirit and find joy and support in our faith and each other. We act at the forefront of faith-based efforts to protect the environment, and our work is very fast-paced, with multiple projects and priorities managed daily. We enjoy a collaborative working environment where everyone is committed to tackling the planetary crisis with courage and love. As Pope Francis said in Laudato Si’, we believe that “truly, much can be done!”

About The Role

We are looking for a talented Event Assistant to support in the logistics and coordination of an important global event.

Key Responsibilities

Coordinate logistics

• Serve as a general point of contact and problem-solver, coordinating between the event organizers, the staff of event sites, speakers, guests, and others
• Identify vendors for services such as translation, photography, and transportation. Solicit and organize bids for services. Work with both vendors to deliver services.
• Engage volunteers who will be identified by the event hosts to help with the event.
• Arrange visas for event speakers and guests (the number expected is between 5 and 50)
• Research and provide information as needed.
  
  
  

Provide on-the-ground support

In the week before, during, and after the event, tasks will vary but are likely to include things such as:

• Serve as an all-purpose point of contact at the event site.
• Buy supplies from local stores.
• Manage printing.
• Deliver materials to the event sites, which are located near St. Peter’s Square and near the Centro Mariapoli Internazionale in Castel Gandolfo. Work with speakers and guests to ensure their needs are met.
  
  
  

Support high-level leaders

• As needed, provide support to high-level leaders, including researching travel options, reserving travel, and other.
• Complete other duties as assigned.
  
  
  

Characteristics & Skills

• Experience supporting one large-scale, high-profile event.
• Use of Zoho or Project Management tools. Use of Google Workspace (Google Sheets) or MS Office. Zoom.
• Collaboration across teams in a remote work environment.
• Project management.
• High attention to detail and follow-through
  
  
  

Languages: Written and spoken fluency in English and Italian are required. Fluency in Spanish or Portuguese is helpful.

Work environment: This position will working largely remotely but with infrequent in-person visits to the event sites if needed (travel must be approved by the manager).

Type: Part-time, temporary position (until October 2025). In the run-up to the event, the role will work approximately 2 days per week for 4-5 hours per day. In the week before and during the event and possibly the week after, the role will work approximately 5 days per week for 8 hours per day.

Application Deadline: May 16, 2025

To apply please click the "Apply Now" button above and submit the following materials:

• Curriculum Vitae
• Cover Letter (nearly 400 words) explaining your interest in this position.