Italian speaking Office Assistant

JR Italy; Pavia; In loco; EUR 30.000 - 35.000; Tempo pieno

Descrizione del lavoro

An established industry player is seeking a dedicated Office Assistant to support their Northern Milan office. This role offers a unique opportunity to engage in various administrative tasks, from managing contracts and invoices to providing secretarial support to senior management. Ideal candidates will possess business-level proficiency in both Italian and English, along with strong organizational skills and familiarity with MS Office. If you thrive in a dynamic environment and are eager to contribute to a multicultural team, this position is perfect for you.

Servizi

Medical Checkups

Competenze

• Business level of Italian and English required.
• Qualified accounting background advantageous.

Mansioni

• Provide secretarial support for management and expats.
• Manage office services and contracts.
• Handle supplier invoices and accounting tasks.

Conoscenze

Italian Language

English Language

Organizational Skills

MS Office

Accounting Knowledge

Japanese Culture Understanding

Formazione

Accounting Background

Strumenti

MS Word

MS Excel

MS PowerPoint

SAP R/3

Descrizione del lavoro

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Job Reference:

402079395696607232033710

Job Views:

1

Posted:

08.05.2025

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Job Description:

Ref: CN46471

A Japanese company is currently recruiting an Italian speaking Office Assistant to work in their Northern Milan office.

In this role, you will be responsible for supporting local management with all administrative duties of their office, both relating to general affairs and accounting matters.

Business level of Italian and English will be required for this role.

Understanding of Japanese culture and some Japanese skill would be advantageous.

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ELIGIBLE APPLICANTS:

• (X) NOT eligible: Student visa, Requiring visa sponsorship

WORK TYPE: office-based

VISA SUPPORT: No

BENEFITS: Medical Checkups

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TYPE: full-time

WORKING HOURS: 9:00-17:00 from Monday to Friday

SALARY: €30k-35K depending on experience

START: ASAP

LOCATION: Northern Milan, Italy

Office Assistant Main Responsibilities:

• Secretarial support for the General Manager, Deputy General Manager, and Expats
• Daily oversight of all services to the Milan Office and management of contracts for office services
• Support for visa applications and end of year tax reporting for expat staff and matters relating to their welfare (accommodation, etc)
• Checking of suppliers’ invoices and authorization process for recording in the Company’s accounting system
• Prepare and input all payments and receipts into Company’s accounting system, and ensure correct budget allocations
• Monitor supplier statements to ensure payments are made in a timely fashion
• Coordination with Italian Accounting Consultant for Italian Accounting Reporting
• Daily banking activities including bank reconciliation
• Checking employee expenses in the EMEA Portal and arranging reimbursements for staff
• Arrangement and management of staff annual medical checks
• Management of staff annual leave entitlements and applications
• Preparation of data for monthly payroll submissions
• Preparation of annual budget for airport and administration and monitoring of expenses throughout the year
• Legal issue support and coordination
• Support for local staff travel, both business and pleasure
• Basic IT support for staff using the EMEA Portal, Forest, Google Mail, etc
• Administrative tasks relating to new hires and leavers and general maintenance of staff HR files
• Process and control the refund of air tickets and issue ADM/ACMs as required
• Order and management of uniform items and applications for airport IDs
• Lease renewal of company vehicles
• Submission of small insurance claims
• Application of bi-annual operating and codeshare permissions to ENAC
• Health & Safety monthly checks and update of manuals
• Arrangement for periodic (re)training for first aid, fire wardens, etc
• Management and ordering of office supplies
• Annual fixed asset check
• Support for ad hoc projects and administrative tasks within the Administration Department generally
• Reception, post, courier and co-mail duties
• Communication & coordination internally
• Communication & negotiation with external companies

Office Assistant Ideal Candidate:

• Qualified accounting background would be advantageous
• Business level Italian and English language skills
• Ability working with MS Office, particularly Word, Excel, and PowerPoint
• Knowledge of SAP R/3 and BSP would be advantageous
• Good organizational skills and ability to keep to deadlines without reminder
• Maintain accuracy whilst under pressure
• Good team player and flexible
• Understanding of Japanese culture and some Japanese would be advantageous

** All applicants for the Office Assistant must have the right to work in the country as the Company is not able to offer visa support.

If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.

*When contacting us, please include the job reference number (Ref: CN46471) at the top of your message.