Documentation & Cargo Controller

Hamburg Port Consulting GmbH; Trieste/Trst; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

Hamburg Port Consulting GmbH is hiring a Documentation & Cargo Controller in Trieste, Italy. The role involves acting as a communication link between shipping lines and vessel planners, ensuring efficient cargo management and reporting.

The ideal candidate should have strong communication skills, a high school diploma, and at least 6 months of experience in logistics. Fluency in Italian and English is essential.

Competenze

• 6+ months experience in a terminal or logistic environment.
• Fluent spoken and written Italian.
• Fluent spoken and written English required.

Mansioni

• Act as communication link between shipping line and vessel planners.
• Responsible for cargo execution activities according to process map.
• Execute daily Service pre-plan and follow up on activities.
• Maintain direct communication with all service stakeholders.

Conoscenze

Effective communication skills

Analytical skills

Problem-solving skills

Ability to manage multiple orders

Proactive approach

Formazione

High school diploma

College degree in Logistics or Operations Management

Strumenti

Terminal Operating System (TOS)

Descrizione del lavoro

Documentation & Cargo Controller

Purpose of the job

Act as communication link between shipping line and vessel planners. Ensure consistency of treatment among shipping clients regarding cargo delivery deadlines and cargo prioritization. Deliver terminal prebilling information, and terminal report to stakeholders.

Responsibilities:

• Responsible for the Services and Cargo execution activities as per end-to-end process map, receive and verify EDI’s / Work Orders / Bookings / documents provided by the customers and recording of the activities in TOS
• Create and maintain all cargo control execution deadlines according to Customer services requests
• Execute daily Service pre-plan, follow up and record completion of all provided Services and daily activities (Vessel Load /Discharge lists / Custom Clearance / Yard services / Gate services / CFS services / VGM services / X‑Ray Services / Inspections Services)
• Maintain direct communication with all SL / Agents / Customers
• Liaise with Departments (Commercial, Planning, Gate, Execution) for daily operational requirements.
• Keep close communication with execution, planning, gate, staff for troubleshooting issues and solving problems during operations.
• Report and document all relevant data during shift and maintain accurate shift report and records as required.
• Contribute to “on the job” training of staff and undertaking other duties within capabilities as required by management.
• Supervision and control over the units carrying Dangerous Goods transiting in the Terminal, about their related documentation and segregation at yard.

Requirements:

Education & Experience

• High school diploma. A college degree in Logistics, Operations Management, or related discipline is an advantage.
• Requires intermediate English writing and speaking. Fluency and/or advanced level in an advantage.
• Requires at least 6 months of work experience in a terminal, else within a logistic environment. Previous experience as a dispatcher is an advantage.

Technical Skills & Knowledge Required

• Requires an understanding of terminal logistic and documentation process.
• Knowledge of TOS is an advantage.
• Requires ability to manage multiple orders, instructions and requirements.
• Requires ability to work well with constant change priorities environment. Has familiarity with the strict implementation of international standards of safe working practices within marine, stevedoring and terminal operations.

Behavioral Competences Required

• Effective communication skills to properly communicate with all kinds of terminal staff in a very high‑pressure environment.
• Possess effective analytical, numeracy, reporting and problem‑solving skills.
• Proactive approach to improving systems and procedures that will improve operational efficiency.
• Capability to read the present situation and anticipate the needs and request which could arise in a short period during the daily operation.
• Extreme Storage accuracy and reliability.

Language Requirements

• Fluent spoken and written Italian is a must.
• Fluent spoken and written English is a must.

HHLA PLT Italy is part of HHLA Group, with over 6.400 employees worldwide. Success means different things to different people. Therefore, we try to make it possible for each employee working for us to be successful in their own way and develop professionally in accordance with our corporate goals.

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described and may be amended at any time at the sole discretion of the Employer.

HHLA-PLT is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Candidates’ data will be treated in accordance with General Data Protection Regulation 679/2016 (GDPR).

If you would like to shape the future of HHLA PLT Italy together with us, we look forward to receiving your application - preferably online using our application form.