Document Controller

Airswift; Milano; In loco; EUR 50.000 - 85.000; Tempo pieno

Descrizione del lavoro

An established industry player is seeking a skilled Document Controller to ensure effective management of project documentation. This role involves overseeing the integrity and completeness of project information, interfacing with various teams, and ensuring compliance with project standards. The ideal candidate will possess extensive experience in document control within the Oil & Gas sector, demonstrating strong organizational skills and attention to detail. Join a dynamic team where your expertise will contribute to the successful delivery of critical projects, and enjoy the opportunity to work in a collaborative environment that values safety and ethics.

Competenze

• 8+ years experience as a Document Controller, ideally in Oil & Gas.
• Experience with Electronic Document Management Systems and Supplier Documentation.

Mansioni

• Ensure effective application of Document Control processes and standards.
• Maintain integrity of Project information in the Electronic Document Management System.

Conoscenze

Document Control

Supplier Documentation Management

Project Management

Electronic Document Management Systems

MS Office applications

Adobe Acrobat

Scanning Software

Fluent English

French language skills

Portuguese language skills

Formazione

High School Diploma

Strumenti

New Prodom

Descrizione del lavoro

Airswift is currently looking for Document Controller to work with our Client O&G Operator.

Starting date: April/MAY 2025
Duration: 12 months
Renewable: Yes
Location: Milan, Italy

JOB DIMENSION:

This position exists up to the completion of the development phase including Project close-out. The project management and central controls teams will be based in Paris and the package teams will primarily be based in engineering and site locations in Houston, Milan, London and Mozambique (Maputo & Afungi) during this phase. The position is based in Milan, subject to missions to Project locations as necessary.

The position holder shall be responsible for performing Document Control duties at the assigned location. The job holder will perform this work in accordance with Corporate, TEP Mozambique and Project rules, guidelines and procedures.

ACTIVITIES:

Overall responsibility including:

• Ensures effective application of the Project Document Control processes, procedures, standards and tools.
• Delivers efficient, effective, and secure control of project information that includes document capture, quality assessment, rejection as applicable, coding, updating, review routing and distribution.
• Responsible for the integrity and completeness of the Project information in the Electronic Document Management System (EDMS). Interfaces with Contractor Document Control team and assures delivery of project documentation that meets the Project standards.
• Ensures documentation and attributes compliance with the Project Information Delivery Requirements specification, specific operations business needs and project schedule.
• Supports activities associated with the information handover to Operations (or other specified post project recipients).
• Utilizes and contributes to the Project lessons learned in accordance with Company best practices.
• Responds to the Project team information and document queries and status requests.
• Builds a strong working relationship with the internal project discipline/department team members as well as contractor document controllers.
• Assures integrity and accuracy of the Company and Contractor Master Document Registers.
• Accountable for the maintenance of the Document Distribution Matrix(s).
• Interfaces with the Head Office Document Management Manager, Document Controllers in other project locations, and EDMS Administrator EDMS issues raised by the project team members.
• Document Controller will be assigned to one of the project office locations worldwide.

Promote and demonstrate an exemplary behaviour with regard to HSSE rules & requirements, with regards to the Company Ethics and "Code of Conduct" policy and for implementing and controlling these rules and requirements within the said area of responsibility.

ACCOUNTABILITIES:

The job holder will have to liaise actively with Project Management, related Package and Line Managers, other Document Controllers and Contractors for the performance of the above duties. The job holder will act as focal point for Supplier Documentation and Documentation handover.

QUALIFICATIONS EXPERIENCES REQUIRED:

Minimum Education: High School Diploma
Minimum Experience: 8+ years of experience as a Document Controller, at least 5+ Years experience in Oil & Gas

Required Skills /Certifications:

• Relevant professional experience gained from at least two different job roles related to engineering and/or supplier document control on projects or business assets, (ideally operator based with full lifecycle experience).
• Relevant professional experience in Supplier Documentation Management
• Relevant professional experience in managing as-Built and handover to Site and Operation
• Experience working with: Electronic Document Management Systems, New Prodom, MS Office applications, Adobe Acrobat and Scanning Software.

Language Requirements: Fluent English required. French and Portuguese language skills will assist performance.