Document Controller

thyssenkrupp nucera AG Co KGaA; Milano; In loco; EUR 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading green hydrogen company in Milan is looking for a Document Controller. The role involves managing project documentation and ensuring compliance with internal and external requirements. Candidates must be experienced in Document Control, fluent in both English and Italian, and able to work within an international team. This position offers flexible working hours and unique opportunities in a growing market.

Servizi

International work environment

Canteen availability

Special rates for fitness studio membership

Competenze

• Experience as Document Controller in engineering companies.
• Proficient in IT-based Document Management Systems.
• Fluent spoken and written knowledge of English and Italian.

Mansioni

• Act as the central contact for Project Document Management.
• Setup and manage project-specific Document Management System.
• Define requirements for documents and train the project team.
• Ensure formal correctness of internal and external documents.
• Maintain accurate project document archives.

Conoscenze

Document Control

PIRS Software

Fluent spoken and written English and Italian

Stress management

Proactivity

Ability to work in a team

Continuous improvement mindset

Descrizione del lavoro

Milan, Lombardy, Italy — thyssenkrupp nucera AG Co KGaA

Type of contract: Full-time, Permanent

Experience level: Professionals

Remote work: Hybrid

Job field: Project Management

Status: Ongoing recruitment, entry date flexible

• Ensures that documents are handled according to organization internal procedures, contractual and project-specific requirements during project execution;
• Ensures that each Project Document has the required amount of metadata to ensure easy retrieval and identification;
• Ensures that all relevant contractual and specific project documents are safely stored in the Document Management System (DMS).

Tasks:

• Be the central point of contact for the project team for all issues relevant to Project Document Management;
• Setup and manage the project specific Document Management System according to the standards of the organizations;
• Define general requirements for documents by project specific co-ordination procedures (e.g. Document Coding, Document Compilation, Vendors / Subcontractors Documents);
• Train the project team on Document Management process and DMS;
• Support all partners (e.g. customer, vendors, contractors, subcontractors or consultants) in project specific document management processes;
• Create and maintain updated a Master Document Register with all the required metadata;
• Check the formal correctness of internal and external documents, giving clear instruction on required revision whenever needed;
• Receive, verify and distribute internal and external project documentation in the DMS;
• Transmit documents to all partners in the project e.g. internal disciplines, customer, vendors and consultants;
• Verify the status of vendors’ document submission and provide a prompt expediting of the delayed / uncompleted documents;
• Verify the status of the documents’ review/approval workflow and expedite the relevant responsible party;
• Verify the completeness of the final vendors’ documentation (Maintenance and Inspection Book);
• Create periodical reports on document exchange for project management reporting deviations in document submission from the various stakeholders;
• Provide an accurate and complete archive of project documents at the end of the project.

Your profile

Skills, qualifications and abilities

• Experience as Document Controller in engineering companies and with IT-based Document Management System;
• Knowledge of PIRS Software
• Fluent spoken and written knowledge of the English and Italian language;
• Capability to manage stress situations;
• Good will, proactivity, ability to both individual and teamwork;
• Open mind to continuous improvement and professional growth.

Benefits

• International work environment in interdisciplinary and multinational teams;
• Participation in the growing market of sustainable green hydrogen;
• Flat hierarchies and short decision-making routes;
• Flexible working time (flexible working hours at office and smartworking);
• Agreements with special rates for local transportation means and fitness studio membership;
• Availability of canteen inside the company;
• Availability of public transportation infrastructure: Metrò green line M2, stop Lambrate, train Trenord, as well as speedway tangenziale est, exit Rubattino.

Contact

thyssenkrupp nucera Italy, located in Milan