Document Controller

Pangea; Livorno; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading construction management firm is seeking an experienced Document Controller for a data centre project in Milan, Italy. The successful candidate will manage project documentation to ensure compliance with standards and support the project team. Proficiency in document management systems and fluency in English are essential, while Italian is a significant advantage. This is an opportunity to work in a dynamic environment with a multinational team.

Competenze

• Proven experience as a Document Controller on large-scale construction or data centre projects.
• Familiarity with construction documentation workflows and processes.
• Fluent in English; Italian is a strong advantage.

Mansioni

• Set up and manage the document control system for the project.
• Ensure all project documentation is filed correctly.
• Receive, log, and distribute all incoming and outgoing documentation.
• Maintain version control and document numbering systems.

Conoscenze

Document management systems proficiency

Organizational skills

Attention to detail

Communication skills

Time-management skills

Strumenti

Aconex

Procore

Viewpoint

Asite

Descrizione del lavoro

Overview

Job Title: Document Controller

Location: Milan, Italy

Project Type: Data Centre Construction

Duration: 6-12 Months

Start Date: In 2-4 Weeks

Language Requirements: Fluent in English; Italian is a strong advantage

About the Role

We are seeking an experienced Document Controller to join our team on a high-profile data centre project in Milan. The successful candidate will be responsible for managing and controlling all project documentation in accordance with project requirements, ensuring accuracy, accessibility, and compliance with internal and client standards.

Responsibilities

• Set up, manage, and maintain the document control system for the data centre project.
• Ensure all project documentation is filed correctly and available to relevant parties.
• Receive, log, distribute, and track all incoming and outgoing documentation (drawings, RFIs, submittals, method statements, etc.).
• Maintain version control and document numbering systems.
• Liaise with engineers, consultants, contractors, and client representatives to ensure document flow is smooth and timely.
• Prepare regular reports on document status, outstanding reviews, and deadlines.
• Ensure compliance with QA / QC processes and audits for documentation.
• Support project team in compiling handover documentation and final project deliverables.
• Assist with administrative tasks as required by the project management team.

Requirements

• Proven experience as a Document Controller on large-scale construction or data centre projects.
• Familiarity with construction documentation workflows and processes.
• Strong proficiency in document management systems (e.g. Aconex, Procore, Viewpoint, Asite, or similar).
• Excellent organisational and time-management skills.
• High attention to detail and accuracy.
• Strong communication skills – fluent in English (spoken and written); Italian is highly desirable.
• Ability to work independently and as part of a multinational team.
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