Cost Management Coordinator FTC, Fleet Physical Supply Chain

Amazon; Milano; In loco; EUR 30.000 - 50.000; Part-time

Descrizione del lavoro

A multinational logistics company in Milan is seeking a Cost Management Coordinator to support fleet programs. The role entails managing cost validation processes and interacting with internal teams and vendors. Applicants should possess a Bachelor’s degree and experience in supply chain or cost control. Fluent English is required. This position offers an opportunity to work in a dynamic environment focused on supply chain efficiency.

Competenze

• Solid experience handling complex programs, ideally in supply chain, inventory management, or cost control.
• Experience aggregating information and communicating effectively to internal and external stakeholders.
• Comfortable communicating and liaising with senior leadership.
• Fluent written and verbal English.

Mansioni

• Own recurring and non-recurring charges for Amazon branded fleet.
• Ensure policy compliance and timely vendor payments.
• Accelerate cost processing and strengthen vendor relationships.
• Interact with finance, planning, operations teams and external providers.
• Support purchase order modifications and monitor Coupa ticket resolution.

Conoscenze

Cost control

Supply chain management

Stakeholder communication

Data analysis

Vendor relationship management

Formazione

Bachelor’s degree or higher

Descrizione del lavoro

Overview

The Fleet team within Amazon Logistics (last mile delivery operations) is looking for an Cost Management Coordinator (Fixed Term Contract - FTC) to support with Amazon fleet programs (branded and short term rentals) cost validation process and execution in Europe.

Key Responsibilities

• Own the recurring and non‑recurring charges for the new and idle Amazon branded fleet in Europe and for short‑term rental fleets deployed for high‑volume events.
• Ensure policy compliance, timely vendor payments and budget utilization.
• Accelerate cost processing, strengthen vendor relationships and engagement, enhance validation accuracy, broaden stakeholder support, and standardize workflows.
• Interact with internal finance, planning, central operations teams and external providers (fleet management companies, rental suppliers).
• Coordinate weekly with our IN‑Central Ops team to resolve invoice discrepancies, lead validation calls with suppliers and ensure SLA compliance.
• Support purchase order modifications and closures, monitor Coupa ticket resolution (e.g. SIM cases), standardize cost templates and check rate‑card updates between supplier and Amazon to improve process efficiency and data accuracy.

A Day in the Life

• Review and validate FMC monthly cost submissions from Central Operations team (idle and pre‑deployment categories) across all countries.
• Open rental purchase orders and coordinate with Central Operations on cost discrepancies to ensure timely escalation resolution.
• Lead the rental invoice validation Weekly Business Review to manage supplier escalations.
• Manually input Pre‑Approval Spend (PAS) data into systems applying accurate financial codes and resolve submission blockers.
• Track and update Actuals vs. PAS monthly data, analyze deviations and prepare Finance review inputs.
• Monitor and follow up on purchase order creation, modification and closure workflows with suppliers.
• Support weekly/biweekly calls with suppliers to ensure purchase order status alignment and cost submission verification.
• Track approval chain finalization and Coupa system validations, including appropriate ticket follow‑up and issue resolution.
• Manage monthly approval creation and uploads, ensuring SLA compliance and accuracy in documentation.
• Collaborate with FMCs to gather updated rate cards and structure them for idle/pre‑deployment cost validation.
• Standardize cost templates and optimize processes to reduce manual work and improve reporting efficiency.

About the Team

The Fleet Delivery and Redeployment team belongs to the Fleet Procurement and Capacity vertical within EU Global Fleet & Products (GFP). We are responsible for the physical supply chain of all fleet programs (branded vans & cargo bike rentals). Our north star is to build a lean and unified supply chain for fleet programs with end‑to‑end ownership of the fleet inventory.

Qualifications & Experience

• Bachelor’s degree or higher.
• Solid experience handling complex programs, ideally in supply chain, inventory management or cost control.
• Experience aggregating information and communicating effectively to internal and external stakeholders.
• Comfortable communicating and liaising with senior leadership.
• Fluent written and verbal English.

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon.