Communication Assistant at the E-RIHS Central Hub, Florence, Italy

European Commission; Italia; Ibrido; EUR 35.000 - 45.000; Tempo pieno

Descrizione del lavoro

A European Research Infrastructure Consortium based in Florence is seeking a Communication Assistant to implement a communication strategy, manage outreach efforts, and support documentation. The ideal candidate holds a Master's degree and has at least 2 years of relevant experience in communication and institutional exchanges. Excellent English skills required; knowledge of other languages is an asset. The role is full-time with on-site requirements.

Servizi

Full social security coverage

Paid annual leave

Severance pay accrual

Competenze

• Minimum 2 years relevant work experience in communication.
• Proven experience in event organization and content creation.
• Knowledge of additional languages is an asset.

Mansioni

• Support the Director General in communication strategy implementation.
• Manage communication channels and prepare materials.
• Assist in institutional exchanges and events.

Conoscenze

Excellent oral and written communication skills in English (C1)

Interpersonal skills

Problem-solving skills

Teamwork-oriented aptitude

Formazione

Master's degree in communication or relevant fields

Strumenti

Website content management systems

Graphic design tools

Digital communication tools

Descrizione del lavoro

E-RIHS - European Research Infrastructure for Heritage Science

Organisation/Company E-RIHS - European Research Infrastructure for Heritage Science Research Field Communication sciences » Science communication Researcher Profile Other Profession Positions Research Support Positions Country Italy Application Deadline 15 Sep 2025 - 23:59 (Europe/Rome) Type of Contract Other Type of Contract Extra Information Tenure-track Job Status Full-time Hours Per Week 36 Offer Starting Date 30 Oct 2025 Is the job funded through the EU Research Framework Programme? Not funded by a EU programme Is the Job related to staff position within a Research Infrastructure? Yes

Offer Description

JOB DESCRIPTION

Position Overview
The Communication Assistant supports the Director General in implementating the E-RIHS ERIC’s communication and dissemination strategy and ensures day-to-day internal and external communication. The Assistant contributes to the visibility of E-RIHS activities and engagement with the heritage science community and assists in institutional relationships and bilateral exchanges at both national, European and international levels. The Assistant also contributes to the smooth functioning of the Central Hub by supporting internal operations. The role is central in facilitating effective communication and documentation flows between the Central Hub, National Nodes, and stakeholders.

Main Responsibilities
- Support the Director General in developing and implementing E-RIHS ERIC’s communication, dissemination, and outreach strategy
- Prepare internal and external communication materials and documents, including newsletters, minutes, suveys, datasets and spreadsheets, and reports, including the annual report of E-RIHS ERIC
- Manage communication channels, including website, social media, and media relations, to ensure effective outreach of project results and institutional content across members’ countries, institutions, and stakeholders
- Support the preparation and publication of documents on trusted repositories and collaborative platforms (e.g., Zenodo, D4Science), ensuring accessibility, dissemination and proper documentation of E-RIHS ERIC’s scientific and institutional outputs
- Support the production of communication and visual materials, such as press kits, brochures, flyers, presentations
- Support the organisation and promotion of events, seminars, workshops, and meetings
- Assist the Director General in institutional exchanges and bilateral activities at European and international level
Provide general secretarial support to the Director General, Central Hub operations and functions, meetings and strategic initiatives.

Where to apply

E-mail [e-mail]

Requirements

Research Field Communication sciences Education Level Master Degree or equivalent

Research Field Cultural studies Education Level Master Degree or equivalent

Research Field Political sciences Education Level Master Degree or equivalent

Skills/Qualifications

REQUIREMENTS
- Master’s degree in communication, cultural heritage management, international relations, or other disciplines demonstrably relevant to the role
- At least 2 years of relevant work experiences in communication and institutional exchanges, preferably within a European context and in the domain of research infrastructures or cultural heritage research
- Excellent oral and written communication skills in English (C1 level or higher) - knowledge of additional languages is considered an asset
- Proven experience in communication of outcomes of research and innovation projects and activities, event organisation and content creation for diverse audiences (e.g., scholars, decision-makers, cultural heritage professionals, general public)
- Proven experience in drafting documents and reports for internal and external use
- Proven experience using website content management systems, social media platforms, graphic design tools and other relevant information and communication technologies
- Excellent command of office applications and digital communication tools, including word processing, presentation software, email systems, video conferencing, and collaborative platforms, ensuring professional documentation and effective interaction across teams and stakeholders.

EXPECTED SOFT SKILLS
- Strong interpersonal skills and ability to work in an international, multicultural environment
- Capacity to develop creative communication efforts aligned with the ERIC’s mission, vision and scientific strategy
- Strong ability to communicate through clear, to-the-point, persuasive, and impactful messaging
- Problem-solving skills and ability to tackle challenges with resourcefulness, adapting approaches as needed in a dynamic work environment
- Self-motivation and capacity to work independently, manage priorities, meet deadlines, and proactively drive projects forward
- Teamwork-oriented aptitude, with proven ability to work constructively with colleagues and partners, fostering a positive and collaborative work environment

Languages ENGLISH Level Excellent

Research Field Communication sciences » Science communication Years of Research Experience 1 - 4

Internal Application form(s) needed

Communication_Assistant_VacancyNotice_25080811.pdf

EMPLOYMENT CONDITIONS
- Employment under the Italian National Collective Labour Agreement for Education and Research (CCNL “Istruzione e Ricerca”), Level III
The contract includes full social security coverage, paid annual leave, severance pay accrual, and seniority benefits, in accordance with Italian labour regulations
- The office is located at the E-RIHS Central Hub, Manifattura Tabacchi, via delle Cascine 35, 50144 Firenze, Italy
- A minimum on-site presence of 15 working days per month is required at the E-RIHS Central Hub; remaining working days may be remote, subject to approval by the Director General and in line with institutional needs
- The role may occasionally require undertaking national and international travel and working outside regular hours – due to participation in meetings, conferences, travel, or other institutional commitments and operational needs.

Eligibility criteria

APPLICATION PROCEDURES
Applications must be submitted in English and include the following documents:
- Motivation letter
- Curriculum Vitae
- Signed “Declaration of Eligibility and Compliance” (template at the end of this vacancy notice) certifying: compliance with the requirements listed in the vacancy notice; − absence of incompatibility situations; absence of criminal convictions or preventive measures; truthfulness of the information provided and commitment to notify any changes; authorization for the processing of personal data in accordance with Regulation (EU) 2016/679 (GDPR)

Applications must be sent by email to: [e-mail] Deadline: 15 September 2025 Incomplete or late applications will not be considered.

Selection process

SELECTION PROCESS
All applications will be evaluated by a Selection Committee. The process includes:
- Evaluation of CV and qualifications
- Interview to assess competencies, experience, and soft skills relevant to the role Shortlisted candidates will be notified at least 10 days in advance of the interview (conducted in English and remotely).
The section procedure is carried out in full respect for the principles of merit, transparency, and equal treatment. Candidates will be individually informed of the outcome at the end of the process. Further details are available in the E-RIHS ERIC Recruitment Procedures .

Additional comments

E-RIHS ERIC (European Research Infrastructure for Heritage Science) is a pan-European Research Infrastructure Consortium ( https://www.e-rihs.eu ) that advances heritage science through research and development, integrated access to laboratory and mobile facilities, archival resources, digital services, and expertise, as well as specialised high-quality training. Its mission is to promote knowledge, conservation, sustainable use, and appreciation of heritage through interdisciplinary research, innovation, capacity building and international cooperation. The Central Hub, based in Florence (Italy), coordinates activities across the distributed infrastructure of National Nodes throughout Europe.

EQUAL OPPORTUNITIES POLICY E-RIHS ERIC is an equal opportunities employer. It is committed to employment policies, procedures and practices that do not discriminate on the basis of gender, age, health, disability, ethnic origin, nationality, sexual orientation, language, religion, opinion, belief, family ties, trade union or political activity, or any other comparable circumstance. In case of any questions, please contact Dr Elisabetta Andreassi, [e-mail]