College Grants Administrator (CLAS)

VILLANOVA UNIVERSITY; Viterbo; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

VILLANOVA UNIVERSITY seeks a College Grants Administrator to assist its research community in managing sponsored projects. The administrator will ensure compliance with federal regulations and university policies, providing essential support to faculty while maintaining proactive communication with stakeholders. This full-time position requires strong attention to detail and effective communication skills.

Competenze

• At least 3 years of experience guiding pre-award activities for grants.
• Thorough understanding of federal grant regulations.
• Ability to communicate complex requirements effectively.

Mansioni

• Provide guidance on regulation compliance for grant proposals.
• Develop and review administrative components of sponsored award proposals.
• Ensure all proposals comply with university pre-award policies.

Conoscenze

Attention to detail

Written communication

Verbal communication

Fluency in Microsoft Office

Formazione

MS or CRA certification preferred

Higher Education experience preferred

Descrizione del lavoro

To view the position details and / or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's .

Posting Number : 20254266S

Position Title : College Grants Administrator (CLAS)

Position Type : Staff

Recruitment Type : Internal / External Applicants

Work Schedule : full-time / 12-months

Department : 130-Dean-Arts and Sciences

Position Summary : The Grants Administrator assists Villanova University and its research community in applying for and managing sponsored projects and serves as the first point of financial compliance review for VU sponsored award activities within the College of Liberal Arts and Sciences (CLAS). The individual in this position is responsible for enforcing and complying with federal and other sponsor requirements and institutional policies and procedures. This position is a member of the CLAS administrative team and provides local support to faculty. The individual in this role must have a solid understanding of grant policies and independently follow the policies and procedures set forth by the University for managing sponsored award activities. It is critical for the individual in this role to demonstrate a supportive and team-oriented approach that both reduces faculty administrative burden and protects the university from unnecessary risk as it relates to pre-award activities.

Duties and Responsibilities :

• Provide guidance to Investigators / Research Team on regulations, federal and others, as they relate to sponsored award proposal development and implementation.
• Maintain regular contact with college level Investigators and with local leadership (Deans, Chairs, College Finance Managers, etc), to ensure proactive management of applications.
• Develop, edit, and advise on administrative components of sponsored award proposals including, internal and sponsor-required budgets, justifications, biosketches current / pending and other support, required letters, subaward / subcontract documentation, and any other required documents.
• Create internal (Cayuse) proposal record, complete application forms, and upload documents to sponsor website. Ensure all errors / warnings are addressed.
• Liaise between PIs, OG&C, and compliance units (IRB, IACUC, COI, Export Control, and IBC); ensure that compliance trainings and certifications are complete.
• Ensure that all proposals initiated by college faculty are complete and conform to sponsor and Villanova pre-award policies prior to submission to OG&C for submission to sponsor. Work within deadlines / timelines as required by sponsor.
• Prepare sponsor requested pre-award budget revisions, requests for other support / current and pending documents, Just-in-Time requests. Submit to OG&C for review and to sponsor when appropriate.
• Review new awards / contracts / agreements for accuracy prior to award set up. Address any changes as necessary (budget revisions). Prepare and submit advance account and / or pre-award spending requests as needed.
• Meet with Associate Research Dean / Chairs regularly to review college portfolio, advise of issues, and help to creatively problem-solve.
• Track Key Personnel effort against commitments. Develop plan with PI (and others within college as appropriate) at pre-award to prepare for over-commitments. Maintain current / pending and other support documents throughout the life of the awards.
• Notify PIs, ADR, Chairs, and OG&C leadership of potential audit risks.
• Support other sponsored pre-award related activities as needed.
• Stay current with changes and updates in research administration field. Perform additional duties and assist with special projects as assigned.

Minimum Qualifications :

Formal Education :

Minimum Work Experience :

• At least 3 years’ of solid experience supporting pre-award activities for grants and contracts.
• Thorough understanding of federal grant regulations and their implementation in the higher education setting. Ability to understand contractual requirements. Ability to apply federal and sponsor regulations to financial transactions, sponsored award budgets and sponsored award proposal content.
• Attention to detail required. Excellent written and verbal communication skills; ability to translate complex requirements into simple and actionable recommendations.
• Friendly and supportive demeanor, and ability to communicate clearly and professionally.
• Fluency in Microsoft Office suite.

Preferred Qualifications :

• MS or CRA certification preferred; Higher Ed experience preferred.

Physical Requirements and / or Unusual Work Hours :

Special Message to Applicants :

Posting Date : 02 / 12 / 2025

Closing Date (11 : 59pm ET) :

Salary Posting Information :

Commensurate with experience. Salary Band : 15 Job Classification : exempt

References Needed

Minimum Number of References Needed : 3

Maximum Number of References Needed : 3

Supplemental Questions

Required fields are indicated with an asterisk (

• How did you first hear of this employment opportunity?

Documents needed to complete your application :

Required Documents :

• Cover Letter / Letter of Interest

Optional Documents : J-18808-Ljbffr