Chief of Staff / Operations Manager

Cyberwave S.p.a.; Milano; In loco; EUR 90.000 - 120.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive compensation

Meaningful equity

Work with cutting-edge robotics

Descrizione del lavoro

A robotics and AI company in Milan is seeking a Chief of Staff / Operations Manager to take ownership of operational processes and directly influence how the company scales. The role requires experience in fast-paced startups, particularly with hardware and robotics. You will manage logistics for innovative prototypes and work closely with founders, contributing to cutting-edge projects. Candidates should be able to work autonomously and thrive in a multi-disciplinary team environment.

Competenze

• Experience with hardware, robotics, deep tech, or regulated environments.
• Bonus: experience with Italian corporate structures, logistics, or technical teams.
• Able to act autonomously and push initiatives without waiting for perfect information.
• Detail-oriented where it matters (finance, logistics, compliance) and execution-focused.
• Proficient in English in an international, high-talent environment; Italian corporate structures (bonus).

Mansioni

• Own and automate core operational processes for an Italian S.p.A.
• Improve internal reporting and operational visibility.
• Plan and execute logistics for robots and hardware.
• Coordinate timelines for engineering and marketing.
• Build playbooks for demos and field deployments.
• Implement scalable processes for partner management.
• Manage procurement and operational risk.
• Coordinate procurement of robots, sensors, lab equipment and infra to enable engineering
• Manage insurance, assets and operational risk related to hardware

Conoscenze

Experience operating in fast-moving startups or scale-ups

Ability to operate autonomously

Detail-oriented and execution-focused

Comfortable working in English

English proficiency

Descrizione del lavoro

Work directly with the founders and take ownership of the operational backbone of Cyberwave. Shape how the company operates day to day and help turn chaos into leverage as we scale from a small, highly technical founding team into a real company.

We're building Cyberwave at the intersection of robotics, real-time systems, and AI. Our mission is to make AI do dehumanizing work in factories around the world — and we're assembling an A+ team to do it.

As we scale from a small, highly technical founding team into a real company, we're looking for a Chief of Staff / Operations Manager to work directly with the founders and take ownership of the operational backbone of Cyberwave.

This is a senior or strong mid-level role with real autonomy. You will not be "support staff." You will shape how the company operates day to day and help turn chaos into leverage.

In-person team primarily based in Milan and Zurich, with real robots, real deployments, and real impact.

Operations Management Finance & Accounting Logistics & Supply Chain Partner Management Process Design & Automation Procurement Compliance Project Management

Requirements

• Experience operating in fast-moving startups or scale-ups, ideally with hardware, robotics, deep tech, or regulated environments
• Comfortable owning messy problems and turning them into clean systems
• Ability to operate autonomously, make decisions, and push things forward without waiting for perfect information
• Detail-oriented where it matters (finance, logistics, compliance) but pragmatic and execution-focused
• Comfortable working in English in an international, high-talent environment
• Bonus: experience with Italian corporate structures (S.p.A.), hardware logistics, or working closely with technical teams

Responsibilities

• Own and automate core operational processes required for an Italian S.p.A. (accounting workflows, invoicing, expenses, compliance, coordination with accountants and advisors)
• Improve internal reporting, budgeting inputs, and operational visibility for founders
• Plan and execute logistics for robots and hardware: shipping, customs, on-site installation, demos, hackathons, marketing events, and client pilots
• Coordinate timelines across engineering, marketing, and external partners to ensure robots show up, work, and come back safely
• Build repeatable playbooks for demos and field deployments
• Design and implement scalable processes to identify, evaluate, onboard, and manage partners (hardware vendors, software providers, integrators)
• Help formalize contracts, procurement flows, and partner lifecycle management
• Enable the engineering team by coordinating procurement of robots, sensors, lab equipment, tooling, and infrastructure
• Manage insurance, assets, and operational risk related to hardware and field work
• Be the connective tissue between engineering, business, and external stakeholders

What We Offer

Work directly with founders and have real influence on how the company scales

Build the operational foundation of a company working on cutting-edge robotics and AI

High ownership, high trust, and high standards — we hire only A-players

Competitive compensation and meaningful equity

In-person team with real robots, real deployments, and real impact

Ready to Join Our Team?

We'd love to hear from you! When applying, please include:

• Your Github or LinkedIn profile
• 2-3 lines about why you would like to join Cyberwave

Tell us what excites you about this opportunity and how you can contribute to our mission!