Buying Administration Assistant

LN-CC; Milano; In loco; EUR 10.000 - 30.000; Tempo pieno

Descrizione del lavoro

A leading online premium luxury retailer is seeking a Buying Administration Assistant to oversee product intake and lifecycle management. The role involves creating purchase orders, coordinating deliveries, and ensuring accurate records. Suitable candidates should have 1–2 years in administrative roles, strong organizational and analytical skills, and proficiency in English and Italian. The position offers a competitive compensation package and various benefits including learning and development opportunities.

Servizi

Monthly lunch tickets

Company laptop

Discounts on owned brands and partners

Access to learning & development programs

Competenze

• 1–2 years of experience in administrative or operational roles, preferably in retail, e-commerce, or fashion.
• Ability to work independently and collaboratively.

Mansioni

• Create and manage purchase orders for data accuracy and timely processing.
• Maintain accurate records of payment terms and delivery schedules.
• Coordinate with logistics teams to ensure smooth stock intake.

Conoscenze

Organizational skills

Analytical skills

Attention to detail

Time management

Problem-solving

Proficiency in English

Proficiency in Italian

MS Office (especially Excel)

Descrizione del lavoro

The Buying Administration Assistant will report directly to the Buying Admin Team Manager and will play a key role in ensuring the smooth execution of all operational and administrative processes related to product intake and lifecycle management.

This position supports the efficient flow of information and goods across departments, contributing to the overall performance and reliability of operations. You must possess strong organizational and analytical skills, attention to detail, and the ability to work under tight deadlines in a fast-paced environment.

What you'll do:

• Create and manage purchase orders, ensuring data accuracy and timely processing.
• Obtain, verify, and update order confirmations from suppliers, maintaining 100% accuracy in all details.
• Keep records of payment terms, shipping details, and delivery schedules always up to date.
• Perform all pre-upload checks and resolve any issues before go-live (including pre-shoot management, country of origin, and retail price collection).
• Monitor and manage delivery timelines, ensuring that all key operational milestones are met and communicated internally.
• Coordinate with Logistics and Back Office teams to guarantee smooth stock intake and minimize warehouse-related issues.
• Act as a central point of contact for internal and external stakeholders, resolving queries regarding orders, delivery windows, product launches, price changes, and order amendments.
• Support the team during key operational periods, such as seasonal intake and campaign preparations, managing calendars, appointments, and reports.
• Collaborate with the E-commerce and Merchandising teams to ensure accurate and timely product activation online.
• Contribute to continuous process improvement by identifying inefficiencies and proposing solutions to optimize workflows.

What we're looking for:

• 1–2 years of experience in administrative or operational roles, preferably gained within retail, e-commerce, or fashion/luxury environments.
• Proficiency in English and Italian.
• Advanced MS Office skills, especially Excel.
• Strong organizational and time-management abilities, with a methodical and detail-oriented approach.
• Capability to manage multiple priorities and meet strict deadlines.
• Analytical mindset with a proactive attitude and problem-solving orientation.
• Ability to work both independently and collaboratively across teams.

What we offer:

• Competitive compensation package based on experience.
• Benefits: monthly lunch tickets, company laptop, discounts on our owned brands and brand partners, plus additional local perks.
• Learning & Development Programs: access to TLG University and other projects for continuous growth.
• Be part of a young (31 years on average) and international (30 nationalities) #TLGpeople community, working in a dynamic and fast-moving environment

About LN-CC

LN-CC is a leading online premium luxury retailer. Its progressive concept combines traditional bricks and mortar retailing, housed within an art-based installation, with an online store that is run with the same attention to detail and forward-thinking approach as the physical retail space. Both platforms are filled with brands from all areas of the world, including international mainline designers, emerging new talent and a selection of socially responsible labels. LN-CC sets itself apart from other luxury retailers with a highly directional and distinctive luxury fashion collection. The company's offering is a carefully balanced selection of spectacular runway and unconventional pieces, underpinned by a portfolio of established, reliable and well-performing luxury brands.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Strategy/Planning, and Supply Chain

• Industries

  Retail Apparel and Fashion and Retail

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