Budget and Programming Officer

World Food Programme; Roma; On-site; EUR 70,000 - 100,000; Full time

Job summary

World Food Programme in Rome, Italy, seeks a Budget and Programming Officer to manage UNHAS/EUHAF funds, budgets, and donor reporting. You will lead a funds management team, oversee programming, and collaborate with COs to ensure compliant, timely financial support for air operations and aviation projects.

The role requires a master’s degree or equivalent in finance or related field, 6+ years of international financial experience, and strong SAP/WINGS/TakeFlight skills, with fluency in English

Qualifications

• Advanced degree or equivalent with specialization in Finance, MBA or related field.
• Minimum 6 years of relevant finance, budget and reporting experience in an international setting.
• Experience with budget formulation, financial reporting and donor-funded projects.

Responsibilities

• Supervise the funds management team and ensure timely financial reporting.
• Prepare country portfolio budgets and revisions for UNHAS activities.
• Assist in funding proposals and ad-hoc financial reports.
• Monitor fund utilization and advance financing agreements; alert on shortfalls.
• Support project closures and resource transfers in coordination with CO.
• Ensure cost recovery income is programmed and expenditures comply with rules.

Skills

Financial Reporting

Stakeholder Engagement

Process Optimization

Excel

PowerPoint

WINGS

TAKEFLITE

Education

Advanced University degree in Finance, Business Administration, Accounting or related fields

First University degree in Finance, Business Administration, Accounting or related fields

Tools

SAP

WINGS

TAKEFLITE

Job description

DEADLINE FOR APPLICATIONS

15 November 2026-23:59-GMT+01:00 Central European Time (Rome)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Budget and Programming Officer

TYPE OF CONTRACT: CST REG - Level II

UNIT/DIVISION: Aviation Service (SCDA) / Supply Chain & Delivery

DUTY STATION (City, Country): Rome, Italy

DURATION: 11 Months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

Manage the stewardship of UNHAS and EUHAF resources through monitoring financial and accounting data, analyzing, and reporting and ensuring financial technical assistance is efficiently and effectively provided to 21 AFOs. Establish team priorities and work plan.

The position is based in Rome, Italy, and reports directly to the Deputy Head of Business Unit, Aviation Service.

ACCOUNTABILITIES/RESPONSIBILITIES

1. Supervise the funds management team.

2. Prepare Country portfolio budgets and budget revisions for UNHAS activities and on demand service provisions.

3. Support with the preparation of funding proposals and ah-doc financial reports.

4. Monitor and provide advice on fund utilization and advance financing and repayment agreements, alerting Country Office to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses, and proposing appropriate solutions.

5. Monitor and provide advice on actions related to project closure and resource transfer.

6. Follow up the status of forecasted contributions and prepare requests for Advance Financing, programming of donor contributions, based on contributions’ validity period and donors’ conditions.

7. Ensure programming of cost recovery income timely and as per activity’s requirements.

8. Monitor and ensure that expenditures are recorded in compliance with WFP Rules and Regulations.

9. Perform oversight activities to all air operations on continuous basis.

10. Prepare accurate reports, provide consistent information for stakeholders and identify issues that support decision-making by senior management and prepare monthly reports to management on all UNHAS/ ECHO and other air operations’ funding situations.

11. Constantly monitor the performance of operations to ensure that appropriate internal controls are in place.

12. Participate in the review of directives and guidelines related to air operations as required.

13. Provide training to newly appointed CATOs and UNHAS Finance colleagues.

14. Provide technical advice and identify opportunities for improvement and innovation initiatives.

DELIVERABLES AT THE END OF THE CONTRACT

UNHAS/EUHAF financial reports produced in time, Adequate support provided to the AFOs, Feedback provided in time to the stakeholders, Donor contributions are effectively end efficiently managed and Proper funds management process well implemented.

1. Perform any other duties as required.

QUALIFICATIONS & EXPERIENCE REQUIRED

Education:

Advanced University degree (master’s degree or equivalent) in Finance, Business Administration, Accounting or related fields or First University degree in the same subject(s) with additional years of related work experience and/or training/courses;

Experience:

Minimum 6 years UNHA

S/WFP Aviation professional experience

Proficiency in using WINGS & TAKEFLITE.

Professional experience in Budget and Finance Management, Monitoring and Reporting, and Project Management, preferably in an international environment. Advanced skills in MS Excel and PowerPoint are required. Knowledge of SAP or similar ERP system is required.

Knowledge & Skills:

Financial Reporting, Stakeholder Engagement, Process Optimization, SAP, Excel.

Languages:

Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language).

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: [e-mail]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.