Back office clerk - Maternity Replacement

Back-office clerk

Primary Objective of Position

• Support the DHS Back Office team in the ordering and invoicing process.
• Support the Finance Manager in the administration tasks and audit requirements and in the simplification and standardization of the workflows.
• Support the Finance Manager in producing reports.
• Interact with the other departments (commercial leadership, customer service, R&D, ...) for procedures enforcement.

Major Accountabilities

Main tasks include:

• Orders reception and data input
• Internal System maintenance
• Check if all required information is provided for billing purposes
• Ensure receiving the service report for billing purposes
• Manage the orders archive
• Manage the suppliers archive
• Archive documentation and lists
• Support the finance manager in fixing issues about ordering and billing process, in updating existing reports and in creating new ones.
• Support the finance manager in his tasks (accruals, journal entries, reporting, expenses control,..)

Education

• Bachelor Economics, Admin, Business.

Background

• Knows how to use standard PC software packages.
• Knows Microsoft office package.
• Has an upper/intermediate English language both written and spoken.
• Strong working Team attitude, accuracy, drive for result.

Impact of position

• Impact business through a timely and correct manner of receiving and invoicing orders, maintaining high level of Customer satisfaction.
• Impact the finance organization through a right collection and production of documentation for audit requirements.

Other characteristics

Full time

Place of work: Sesto San Giovanni, Milan