Assistant to Vice President of UTA Advisory

United Talent Agency; Uta; In loco; EUR 28.000 - 33.000; Tempo pieno

Descrizione del lavoro

UTA is seeking an Assistant for the Vice President of the UTA Advisory department in our Atlanta office. The role emphasizes proactive scheduling, calendar management, and preparing for client meetings while liaising with senior executives and teams across the agency.

The position offers a fast-paced environment, exposure to top brands, and opportunities to contribute to high-impact initiatives in marketing and entertainment. This is a full-time role with benefits and a competitive hourly rate.

Competenze

• 1+ years of experience, preferably in an assistant role.
• Bachelor’s degree is strongly preferred but not required.
• Experience with an entertainment or agency environment is a plus.

Mansioni

• Prepare and manage expense reports on a monthly basis.
• Provide proactive day-to-day support across a high-volume client and new business portfolio, including calendar management, travel coordination, meeting preparation, and follow-up across multiple internal and external workstreams.
• Help maintain organization across client engagements, pitches, and internal initiatives by tracking meetings, deadlines, deliverables, next steps, and follow-ups.
• Coordinate with internal teams to support meetings, presentations, client opportunities, and cross-functional projects.
• Assist with client meeting preparation, gathering materials, coordinating agendas, and organizing documents.
• Assist with Atlanta-based client development and market initiatives, including event coordination, guest lists, travel, scheduling, and other logistics.

Conoscenze

Google Suite

Microsoft Office

Client liaison

Multitasking

Formazione

Bachelor's degree

Strumenti

Google Suite

Microsoft Office

Descrizione del lavoro

UTA is seeking an Assistant for the Vice President of the UTA Advisory department in our Atlanta office. Candidates must have the ability to proactively function under tight deadlines and experience managing daily schedules/calendars, as well as preparing for client meetings. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidate will have the opportunity to liaise and ideate around some of the biggest brands in the world!

The UTA Advisory team has developed and launched high-impact, creative initiatives for Coca-Cola, Delta Air Lines, General Motors, LinkedIn, and Lyft, among many others. Marketing brings a wide lens and industry expertise to clients across entertainment and technology, connecting some of the most influential brands to the culture. Ideal candidate will have experience and a genuine interest in the world of marketing, brand partnerships, and a familiarity of the entertainment industry. This is a great opportunity for an energetic self-starter looking to take their career to the next level in the entertainment industry.

This is a full-time position with benefits and will pay $23.00 - $27.00 per hour.

What You’ll Do

• Expense reports - prepare monthly reports for review & submit to accounting for approval
• Provide proactive day-to-day support across a high-volume client and new business portfolio, including calendar management, travel coordination, meeting preparation, and follow-up across multiple internal and external workstreams.
• Help maintain organization across client engagements, pitches, and internal initiatives by tracking key meetings, deadlines, deliverables, next steps, and outstanding follow-ups.
• Coordinate with teams across UTA Advisory and the broader agency, including Creators, Talent, Music, Sports, Scripted and Unscripted, to support meetings, presentations, client opportunities, and cross-functional projects.
• Support preparation for client meetings and presentations, including gathering relevant materials, coordinating agendas, organizing documents, and ensuring the desk is prepared with necessary background and context.
• Assist with Atlanta-based client development and market initiatives, including event coordination, guest lists, travel, scheduling, and other logistics as needed

What You Need

• Minimum 1+ years’ experience, a plus if working in an assistant capacity
• Bachelor’s degree strongly preferred but not required
• Experience with an entertainment company, preferred
• Strong ability to liaise with clients, senior-level executives, and colleagues
• Capable of managing several projects simultaneously
• Highly proficient technical skills with Google Suite and Microsoft Office suite
• Understanding of UTA's Client Roster

What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well-being
• Experience working in a collaborative environment with room to grow

About UTA

UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.

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