Assistant Collection Manager - NYU Florence

New York University; Firenze; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

New York University Florence is seeking an Assistant Collection Manager to support the management and documentation of art collections at Villa La Pietra. This full-time position offers a unique opportunity to engage with cultural heritage and contribute to academic initiatives. Ideal candidates hold a BA in Art History or Museology, fluent in both Italian and English, and have a keen interest in collection care and outreach.

Competenze

• BA in Art History / Museology required.
• Fluency in Italian (C1) and English (C1) required.
• At least one year of experience in an archival or museum setting preferred.

Mansioni

• Assist with the intake of Conservation Reports and database management.
• Support installation activities and maintain incident logs.
• Provide outreach support for guided tours and student activities.

Conoscenze

Fluency in Italian

Fluency in English

Database skills

Excellent knowledge of Google Suite

MS Office proficiency

Digital asset management systems knowledge

Digital imaging management proficiency

Formazione

BA in Art History / Museology

Master in Art History / Museology

PhD or Scuola di Specializzazione

Descrizione del lavoro

Position Summary

NYU Florence is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.The Assistant Collection Office (full-time, 40 hours a week in presence – 12 months) – reports to the Collection Manager.

The Acton Collection was created by the Mitchell Acton family during the first thirty years of the last century. It is located in Villa La Pietra NYU Florence campus, and it includes over 7.000 works of art, books, archival photographs, and other objects of cultural relevance, listed as part of the Italian National Heritage. The majority of the collections are on display and are preserved in their historical setting.

The Collection Manager Assistant plays a vital role in supporting the Collection Manager in the comprehensive care, management, and documentation of the collections at Villa La Pietra, including the House Museum, the Collection Office, and the outdoor sculpture garden. This position requires active involvement in the day-to-day operations of the museum, with particular attention to the academic use of the collections, their conservation, and the facilitation of research initiatives. During the apprenticeship, the incumbent will develop a vast array of skills, a core component of which will lead to take responsibility as registrar, assisting with the accurate documentation, cataloging, and record-keeping of all objects in the collection and its conservation. This includes maintaining and updating the collection management database, ensuring best practices in collection care, in-house exhibitions, scholarly and academic access, and supporting loans. Additionally, the Assistant Collection Manager contributes to outreach efforts directed at academic audiences and the broader community, helping to promote awareness and engagement with Villa La Pietra’s rich cultural heritage.

The Assistant Collection Office ensures equitable and inclusive treatment of students and other stakeholders at all times.

Principle Duties

Inventory and TMS Collections - Conservation Database Management (45%)

• Assist with the intake of the Conservation Reports
• Digitization of the paper files and slides
• Naming and Indexing of paper and digital files
• Assist with reporting damage and maintenance problems
• Assist with new objects and exhibition records (gifts, loans and in-house displays)
• Assist with record keeping and cataloguing

Conservation Authorization Process (15%)

• Assist the Collection Manager and the conservators with Soprintendenza paperwork
• Maintain records for workflow of permission for conservation projects and documentation

Collection Care Programming (20%)

• Assist the conservators and Collection Manager with the installation / moves programming
• Assist with keeping update the incident and maintenance Log
• Keep track of the installation activities on site (programming and de-briefing)

Outreach and Guided Tour (10%)

• Provide support and supervision on site with visitors and events
• Assist with guided tours and with training for docents
• Provide support with NYU students’ activities in the collection and facilitate their research projects

Communication and Media (5%)

• Planning the communication of the Collection Projects
• Assist with the visual documentation of the museum activities
• Assist with the dissemination of the information about the collection, the garden and the villa
• Provide support for the website and social media activities, in collaboration with the Digital Studio, by preparing text & images for publication (i.e. flyers, website, posts etc.)

Other (5%)

• Assist with day-to-day office operation
• Assist with interns in the collection area
• Other tasks as needed

Qualifications

Position Qualifications

Required EducationBA in Art History / Museology

Required Knowledge, Skills and Abilities Fluent in Italian (C1) and English (C1)Database skillsExcellent knowledge of Google Suite and MS Office and digital asset management systemsProficiency in digital imaging management required

Successful candidates must show evidence of their ability to legally work in Italy

Preferred EducationMaster in Art History / Museology and PhD or Scuola di Specializzazione

Preferred Knowledge, Skills and Abilities

At least one year of experience in an archival or museum setting

Preferred Knowledge, Skills and Abilities

Eligibility to accept an apprenticeship italian contract

Additional Information

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity