Apply Now: UNESCO Project Assistant| Competitive Packages| Apply by 24 September 2025

Resarch Jobs Hub; Trieste/Trst; In loco; EUR 44.000; Tempo pieno

Descrizione del lavoro

A prominent international organization is hiring a Project Appointment based in Trieste, Italy. This role involves managing administrative functions and supporting project management activities for the ACCLIMATISE project. Candidates should have at least five years of relevant experience, excellent English proficiency, and be comfortable working in multicultural teams. Benefits include medical insurance and annual leave.

Servizi

30 days annual leave

Medical insurance

Pension plan

Competenze

• Minimum of five years of experience in science administration or project management support.
• Experience in a scientific organization or educational institution.
• Strong problem-solving and communication skills.

Mansioni

• Manage administrative and operational functions for the ACCLIMATISE project.
• Ensure compliance with UNESCO's financial rules.
• Organize online and in-person meetings.
• Plan annual hackathons for junior researchers.

Conoscenze

Problem-solving

Communication

Organizational skills

Time management

Proficiency in office software

Formazione

University degree in administration, science, or a related field

Strumenti

Website content management systems

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Descrizione del lavoro

Job Opportunity: UNESCO Project Appointment

The Abdus Salam International Centre for Theoretical Physics (ICTP) is hiring a Project Appointment (G-5) role with an annual salary of approximately $46,800 USD. This is a one-year contract, open to both internal and external candidates, with an application deadline of 24 September 2025.

ICTP provides training and resources to help researchers build long, productive careers while reducing the global “brain drain.” The advertised position is under the Natural Sciences Sector (SC) of UNESCO. The selected candidate will work closely with the ACCLIMATISE Project Scientific Principal Investigator to support financial, administrative, and project management activities.

The post is classified as G-5 under the UN system, with an annual starting salary of €43,792 (approximately $46,800 USD) plus benefits. This position is not remote; the duty station is Trieste, Italy.

Key Responsibilities

The incumbent will manage both administrative and operational functions, ensuring smooth execution of the ACCLIMATISE project. Duties include:

Financial Management and Reporting

• Act as the main contact with ICTP’s administrative and finance offices.
• Monitor project budgets and track expenditures.
• Ensure compliance with UNESCO’s financial and auditing rules.
• Prepare and submit financial statements on time.
• Serve as the key administrative contact with The Wellcome Trust.
• Prepare and submit accurate scientific and financial reports in line with donor requirements.

Partner Coordination

• Liaise with seven project partners.
• Follow up on outstanding financial or scientific reports.
• Maintain regular communication with all stakeholders.

Meetings and Events

• Organize online and in-person meetings, including those held in Africa.
• Handle logistics for travel, accommodation, and visas.

Hackathon Management

• Plan and facilitate annual hackathons for junior researchers.
• Oversee participant communications and logistics.

Website Development and Maintenance

• Design, update, and maintain the ACCLIMATISE project website.
• Add interactive features to present project results (training will be provided).

Qualifications

Education & Certifications

Required

• Completed secondary, technical, or vocational school.
• University degree in administration, science, or a related field.

Experience

Required

• Minimum of five (5) years of experience in science administration or project management support.
• Experience in a scientific organization or educational institution.
• Background in active scientific research.
• Familiarity with website content management systems.
• Strong problem-solving and communication skills.
• Proven ability to collaborate in multicultural teams.
• Excellent organizational and time-management skills.
• High sense of accountability and service orientation.
• Proficiency in office software (Word, Excel, PowerPoint).

Languages

Required

• Excellent spoken and written English.
• Good knowledge of spoken and written French.

Additional Information

Salary & Benefits

• Benefits may include: 30 days annual leave, family allowance, medical insurance, pension plan, and other UN-standard entitlements.

Contract Type & Duration

• Contract type: Project Appointment.
• Duration: 1 year, with potential for renewal depending on performance and funding.

Remote Option

• This role is not remote. Duty station is Trieste, Italy.
• Applications must be complete, accurate, and submitted before 24 September 2025 (Midnight, Paris Time).