Administrator

Mercury Engineering; Milano; Ibrido; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

Mercury Engineering, a European leader in construction solutions, seeks an experienced office and project administration professional to support engineering teams and maintain central documentation.

You will manage timesheets, travel bookings, staff allocations, monthly trackers, meeting minutes and onboarding, while ensuring compliance and data accuracy.

Essential criteria include five years of experience, strong communication, SAP experience, and knowledge of electrical and mechanical parts.

Competenze

• Five years’ experience in office/project administration or related fields.
• Strong communication skills across teams and with stakeholders.
• Experience with SAP or similar enterprise systems.
• Knowledge of electrical parts used in engineering projects.
• Knowledge of mechanical parts used in engineering projects.

Mansioni

• Complete timesheets for engineering staff and weekly hours on internal platform.
• Arrange flights and hotel bookings for Mercury staff as required.
• Supervise staff project allocations and tracker management.
• Oversee general monthly trackers and reporting tasks.
• Prepare and structure reports and meeting minutes for projects.
• Provide office and operation support, including onboarding, supplies, access control and training arrangements.
• Support H&S, security and compliance requirements at HQ.
• Maintain central engineering project documentation and ensure adherence to standards.

Conoscenze

Communication Skills

Electrical parts knowledge

Mechanical parts knowledge

Strumenti

SAP

Descrizione del lavoro

Mercury is the European leader in construction solutions.

We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.
We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including: Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.
At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

Key Responsibilities of the Role:

• Completion of timesheets for engineering staff. Hours to be added weekly to internal platform.
• Complete flights/hotel bookings for Mercury staff when requested
• Supervision of staff project allocations/tracker management
• Supervision of general monthly trackers
• Assist with reporting & project controls
  - Prepare/structure reports/trackers as requested
  - Completion of meeting minutes
• Provide office and operation support
  - Control office supplies, system access, on-boarding & general office organisation
  - Arrange training for engineering staff when requested
  - Support H&S, security and compliance requirements in HQ
• Maintain central engineering project organization & documentation.
  - Maintain documentation control for central engineering ACC platform as directed by Engineers/Managers
  - Ensure compliance with company standards and industry processes.
  - Support audits, quality checks, and data accuracy.
• Assist document controllers if requested.
  - Help / assistance if necessary with the generation / maintenance / archiving and monitoring of the O&M Manuals.
  - Review and report on the file key structure making sure the general instructions are followed by everyone.
  - Key file audits for all sites monthly

Essential Criteria for the Role:

• 5 years’ experience
• Communication Skills
• SAP experience
• Electrical parts knowledge
• Mechanical parts Knowledge

Mercury is an equal opportunities employer .