Administrative Specialist

Dow; Mozzate; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

A leading company in materials science is looking for an administrative support professional to assist with reception duties. The role involves scheduling, managing visitor processes, and administrative tasks, requiring previous experience and proficiency in PowerPoint. Join Dow and benefit from a comprehensive rewards program and opportunities for career development within a global work environment.

Servizi

Comprehensive rewards program

Ongoing learning opportunities

Career development

Global work environment

Opportunities to innovate

Competenze

• Previous experience as a receptionist.
• Proficiency in PowerPoint.

Mansioni

• Provide a wide variety of professional administrative support in reception.
• Schedule meetings, book conference rooms, and manage the visitor process.
• Manage auto pool and oversee visitor registration.

Conoscenze

Problem-solving

Team player

Strumenti

PowerPoint

Descrizione del lavoro

Provides general administrative support in reception to leaders. Exercises discretion and independent judgement in managing flow of work. Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

Responsibilities / Duties

• Provide a wide variety of professional administrative support in reception under limited direction of the supervisor.
• Schedule meetings, book conference rooms, order food / drinks, and manage the visitor process. Attend meetings to assist with presenting materials or taking notes as needed.
• Demonstrate good problem-solving skills. Be a team player and a fixer. Troubleshoot issues and serve as a point person for questions or guidance. Act as department focal point with external vendors and service providers.
• Manage meeting schedules and notifications for managers.
• Proactively handle conflicting meetings.
• Participate in initiatives and activities that contribute to team goals.
• Build rapport and effective relationships within Dow.
• Manage reception services, respond to requests from visitors and staff, and oversee visitor registration, including verification of access authorization and documentation.
• Create security badges for visitors and contractors.
• Register incoming drivers, maintain driver logs, and manage vehicle movements.
• Handle incoming and outgoing calls; update internal contact lists.
• Manage correspondence, including sorting and registering mail.
• Oversee auto pool management, including requests, cleanliness, maintenance, and breakdowns.
• Book hotels and taxis for visitors, and maintain contact with visitors and requestors.
• Prepare monthly data reports, such as company fleet mileage.

Qualifications / requirements

• Previous experience as a receptionist.
• Proficiency in PowerPoint.

Dow Offers:

• A comprehensive rewards program, including competitive pay, variable incentives, and benefits.
• Ongoing learning opportunities within a diverse and inclusive environment.
• Career development across different businesses and functions.
• Global work environment with international colleagues.
• Opportunities to innovate and make a difference.

About Dow

Dow (NYSE: DOW) is a global leader in materials science, committed to innovation, sustainability, and customer-centric solutions. With a broad portfolio and extensive global presence, Dow aims to deliver a sustainable future through collaboration and expertise. The company operates 106 manufacturing sites in 31 countries, employing approximately 35,700 people, with sales of about $39 billion in 2020.