Administrative & Procurement Coordinator (Part-Time)

JR Italy; Varese; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

An established industry player is seeking an Administrative & Procurement Coordinator to oversee purchasing activities and logistics compliance. This role involves managing office tasks, coordinating HR and accounting functions, and ensuring timely supplier payments. The ideal candidate will have a background in procurement or logistics, strong organizational skills, and fluency in both Italian and English. Join a dynamic team where your contributions will support essential operations in Italy, making a significant impact in a collaborative environment.

Competenze

• 3+ years of experience in procurement, logistics, or administrative roles.
• Fluency in Italian and English is essential.

Mansioni

• Manage purchasing activities and ensure compliance with EDGE procedures.
• Coordinate HR and accounting activities with external consultants.
• Prepare transportation documents and manage export compliance.

Conoscenze

Procurement Management

Logistics Coordination

Inventory Management

Communication Skills

Negotiation Skills

Multitasking

Formazione

Diploma or Bachelor's in Business Administration

Supply Chain Management

Strumenti

Microsoft Office

ERP Systems

Descrizione del lavoro

Social network you want to login/join with:

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Client:

POWERTECH

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

678296205437540761633712

Job Views:

1

Posted:

02.05.2025

Expiry Date:

16.06.2025

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Job Description:

Job Summary

The Administrative & Procurement Coordinator will be responsible for managing purchasing activities, ensuring compliance with EDGE procedures, handling logistics and export documentation, maintaining inventory, and coordinating all administrative tasks of the company. Additionally, this role will coordinate HR and accounting activities in coordination with the Italian HR and accounting firm, as well as the related functions within EDGE P&S cluster, to support PowerTech’s operations in Italy. Key responsibilities include:

Key Responsibilities:

Day-to-Day Administrative Tasks:

• Handle office management tasks such as ordering office supplies and maintaining administrative records.
• Process incoming and outgoing correspondence, emails, and phone calls.
• Coordinate meetings, travel arrangements, and schedules for management and staff.
• Support HR activities, including employee record-keeping and communication with external HR consultants.
• Assist with accounting-related tasks such as invoice processing and expense tracking in coordination with the accounting firm.
• Maintain an organized filing system for contracts, financial records, and company documentation.
• Act as a point of contact for internal and external stakeholders regarding administrative inquiries.
• Execute purchasing activities in accordance with Powertech and EDGE procedures.
• Ensure timely payments to suppliers.
• Identify and qualify new suppliers when needed.
• Maintain relationships with existing suppliers to ensure quality and cost efficiency.
• Manage CAPEX procedures and documentation as required.

Logistics & Export Compliance:

• Prepare and issue transportation documents for shipments to suppliers and customers.
• Manage export documentation, including invoices and packing lists, for engines and components dispatched to the UAE.
• Liaise with Italian customs staff for necessary clearances and compliance.
• Oversee coordination with forwarders and carriers to ensure timely and efficient deliveries.
• Maintain an up-to-date inventory of materials, components, and finished goods.
• Ensure proper disposal of special waste, adhering to regulations and company procedures.

Compliance & Safety:

• Follow company safety procedures and coordinate with Italian HSE consultant for compliance matters.
• Ensure adherence to environmental and workplace safety regulations.

Qualifications & Experience:

• Diploma or Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (preferred but not mandatory).
• Minimum of 3 years of experience in procurement, logistics, or administrative roles.
• Experience with international trade regulations and export documentation is a plus.
• Familiarity with Italian customs procedures and freight forwarding.
• Strong organizational and multitasking abilities.
• Excellent communication and negotiation skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and ERP systems.
• Fluency in Italian and English (written and spoken) is essential.
• Ability to work independently and manage multiple tasks simultaneously.