Administrative Coordinator with Accounts Payable

Manpower Group (USA); Genova; In loco; EUR 30.000 - 50.000; Part-time

Descrizione del lavoro

A global staffing organization is looking for an experienced Administrative Coordinator with strong accounts payable skills for their Global Total Rewards Department. The position is part-time, requiring 30 hours a week and involves supporting departmental operations through executive support, financial coordination, and project management. Organizational and communication skills, along with proficiency in Microsoft Office, are essential. This role offers a unique opportunity to contribute meaningfully to a global team in an office environment.

Competenze

• Proven experience in executive support, financial coordination, and project management.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage confidential information with discretion.
• Experience with budgeting and financial systems preferred.

Mansioni

• Manage calendars for the VP and department Directors.
• Coordinate travel arrangements and accommodations.
• Organize department functions and meetings.
• Lead the strategic planning of the annual operating budget.
• Conduct financial reconciliations in collaboration with leadership.
• Draft internal communications and presentations.

Conoscenze

Executive support

Financial coordination

Project management

Organizational skills

Communication skills

Microsoft Office Suite proficiency

Descrizione del lavoro

Manpower in partnership with Ball Corporation is seeking an Experience Administrative Coordinator with Accounts Payable skills for their Global Total Rewards Department. In Office Position

• This is a contract position through the end of December

Location : Wesminster, CO

Employment Type : 30 hours / week PART TIME / CONTRACT POSITION

Department : Global Total Rewards

Reports To : Vice President, Global Total Rewards

About the Role

We are seeking a highly organized and proactive Department Coordinator to support the leadership and broader team within our Global Total Rewards department. This role is essential in ensuring smooth departmental operations through executive support, budget management, and project coordination. The ideal candidate will be a confident communicator, detail-oriented, and capable of managing multiple priorities in a dynamic environment.

Administrative Support

Manage calendars for the VP and department Directors, including scheduling, changes, and cancellations.

Coordinate travel arrangements, accommodations, and ground transportation.

Organize department functions, celebrations, and meetings, including food services and logistics.

Prepare and submit travel and expense reports.

Serve as a liaison for internal and external inquiries.

Act on behalf of department leaders during absences, ensuring timely communication and issue resolution.

Department Financials

Lead the strategic planning and preparation of the department’s annual operating budget (~$20M).

Conduct quarterly financial reconciliations and reforecasting in collaboration with department leadership.

Oversee day-to-day financial activities, including variance reporting and discrepancy resolution.

Manage third-party work orders, vendor setup, and purchase order creation.

Ensure accurate and timely accounts payable processing in partnership with Finance and Shared Services.

Project Coordination & Process Optimization

Draft internal communications, presentations, and reports.

Lead onboarding for new hires, including remote setup coordination.

Co-lead and execute departmental projects, providing research and analysis as needed.

Represent the department in general business activities (e.g., facilities, IT, emergency services).

Qualifications

Proven experience in executive support, financial coordination, and project management.

Strong organizational and communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to manage confidential information with discretion.

Experience with budgeting and financial systems preferred.

Why Join Us?

This is a unique opportunity to be at the heart of a global team, driving operational excellence and supporting strategic initiatives. You’ll work closely with leadership and contribute meaningfully to the success of the department.

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