Administrative Coordinator

JR Italy; Rimini; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

A leading company is seeking a highly organized Administrative Support Professional to join their executive team in Rimini. The role focuses on ensuring the smooth operation of daily activities, including managing correspondence, preparing documents for review, and supporting workflow efficiency. Candidates should possess a Bachelor's degree and have 3 to 6 years of relevant experience, along with strong communication skills and proficiency in Microsoft Office and Adobe software.

Servizi

A dynamic team environment

Ongoing professional development opportunities

A competitive compensation package

A comprehensive benefits program

Competenze

• 3 to 6 years of experience in a similar role.
• Bachelor's degree required.
• Proficiency in Microsoft Office Suite and Adobe software.

Mansioni

• Provide administrative and technical support to the executive team.
• Manage incoming correspondence and document processing.
• Organize and coordinate meetings, briefings, and business gatherings.

Conoscenze

Basic accounting principles

HR documentation and records management

Business process methodology

General economics

Attention to detail

Communication skills

Proactive mindset

Problem-solving skills

Formazione

Bachelor's degree

Strumenti

Microsoft Office Suite

Adobe software

Descrizione del lavoro

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We are seeking a highly organized and proactive Administrative Support Professional to support our leadership team. This role is essential for ensuring the smooth operation of daily executive activities, facilitating communication, and optimizing workflow efficiency.

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Administrative Support Professional

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We are seeking a highly organized and proactive Administrative Support Professional to support our leadership team. This role is essential for ensuring the smooth operation of daily executive activities, facilitating communication, and optimizing workflow efficiency.

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About the Role:

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• Provide administrative and technical support to the executive team (workspace organization, office supplies, etc.).
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• Manage incoming correspondence and document processing.
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• Prepare documents for executive review and signature.
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• Distribute and manage document flow across relevant departments.
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• Compile materials and data required for decision-making.
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• Oversee the progress of ongoing projects according to the approved plan.
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• Gather, analyze, and present information necessary for managerial decision-making.
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• Draft letters, reports, requests, and business proposals.
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• Organize and coordinate meetings, briefings, and business gatherings (venue selection, technical support, participant notifications).
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• Ensure compliance with executive instructions by the personnel.
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• Collect and structure employee suggestions for management consideration.
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• Maintain records and archive documentation.
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• Conduct business meetings and phone calls professionally.
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• Maintain an organized and updated registration control system.
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Requirements:

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• Experience: 3 to 6 years in a similar role.
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• Education: Bachelor's degree.
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Skills & Knowledge:

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• Basic accounting principles.
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• HR documentation and records management.
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• Business process methodology and management principles.
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• General economics and financial understanding.
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• High level of attention to detail and strong memory.
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• Proactive mindset and ability to anticipate challenges.
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• Creativity and problem-solving skills.
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• Emotional intelligence and adaptability.
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• Strong communication skills with clear and articulate speech.
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• Ability to work under pressure and maintain composure.
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• Proficiency in Microsoft Office Suite and Adobe software.
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Additional Requirements:

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• Strong knowledge of basic accounting principles.
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• Excellent communication skills with well-articulated speech.
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Benefits:

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• A dynamic team environment.
">
• Ongoing professional development opportunities.
">
• A competitive compensation package.
">
• A comprehensive benefits program.
">

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Others:

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• This role requires the ability to think ahead and develop alternative scenarios.
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• The ideal candidate will have a proactive mindset and be able to anticipate challenges.
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• The selected candidate will be expected to maintain high levels of attention to detail and have a strong memory.
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• They should also be able to work effectively under pressure and maintain their composure.
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• Additionally, they should have excellent communication skills with well-articulated speech.
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• It would be beneficial if they had proficiency in Microsoft Office Suite and Adobe software.
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