Administrative Assistant (English and Russian/Ukrainian are required)

U Trust Insurance Agency LLC; Roma; Remoto; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A fast-growing insurance agency is seeking an Administrative Assistant in Rome. This remote, full-time role involves managing calendars, organizing meetings, and supporting cross-departmental collaborations. Applicants should have at least a year of experience, proficiency in English, and be comfortable using digital tools like Google Workspace. This position offers opportunities for growth and development within the company.

Competenze

• 1+ year of experience as an Administrative Assistant or similar role.
• Confident written and spoken English (B2+ minimum).
• Strong time management and organizational skills.

Mansioni

• Schedule meetings and manage calendars.
• Track to-dos and maintain internal task lists.
• Prepare documents, reports, and presentations.
• Collaborate with all teams to support daily operations.

Conoscenze

Calendar management

Strong communication

Organizational skills

Proficiency in Google Workspace

Attention to detail

Strumenti

Google Sheets

Notion

Zoom

Slack

Descrizione del lavoro

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Administrative Assistant (English and Russian/Ukrainian are required), Rome

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Location:

Job Category:

Administrative

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EU work permit required:

Yes

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Job Reference:

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Job Views:

2

Posted:

08.08.2025

Expiry Date:

22.09.2025

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Job Description:

Imagine working in a company where structure is respected, initiative is valued, and every detail matters. At U Trust Insurance Agency LLC, we’re building a professional, reliable team to support our operations across 31 U.S. states - and we’re looking for an Administrative Assistant who can bring clarity, consistency, and smart coordination into our day-to-day work.

This is not a narrow support role. You’ll be working across all departments - from Sales to Customer Service to HR - helping different teams stay organized, on schedule, and focused. As we continue to grow, we need someone who can take ownership of the administrative flow and help the company run smoothly behind the scenes.

Who we’re looking for

We need someone who:

Can manage calendars, meetings, and reminders without missing a beat

Feels confident using Google Sheets, Notion, Zoom, and other digital tools

Communicates clearly, respectfully, and knows when to ask questions

Is comfortable working in a growing company with evolving processes

Takes ownership of their tasks and understands the importance of follow-through

This isn’t just about completing admin tasks - it’s about staying organized, preventing things from slipping through the cracks, and being a reliable part of the team.

Key Responsibilities

Schedule meetings, manage calendars, and handle communication logistics

Track to-dos, manage internal task lists, and help with prioritization

Prepare documents, reports, presentations, and emails

Support with research, data entry, bookings, and occasional special projects

Collaborate with all teams across the company, supporting daily operations and ongoing projects

Stay responsive and available during working hours (8 AM - 4 PM PDT / 18:00 - 2:00 Kyiv time)

1+ year of experience as an Administrative Assistant, Project Coordinator, or similar

Confident written and spoken English (B2+ minimum)

Strong time management and organizational skills

Proficiency with Google Workspace, Slack, Zoom, and task managers

A responsible mindset, attention to detail, and ability to work independently

Work Setup

Remote, full-time, long-term

Working hours: 8 AM - 4 PM Pacific Daylight Time (Kyiv: 18:00 – 2:00)

Cross-functional collaboration with all departments

Room to grow into broader operational or coordination roles over time

About U Trust Insurance Agency LLC

We’re a fast-growing trucking insurance agency licensed in 31 U.S. states. Our team operates globally, with a strong focus on service quality, operational efficiency, and team accountability. We don’t do corporate bureaucracy - we prioritize clarity, teamwork, and real results.

How to apply

No tests or long forms — just send your CV.

We review every application manually. If we believe there’s a fit, we’ll reach out to continue the conversation.