Administrative Assistant

Alabama Grading & Excavation; Piemonte; In loco; EUR 10.000 - 30.000; Tempo pieno

Descrizione del lavoro

A regional construction company is seeking an Administrative Assistant to support daily operations. The ideal candidate should have strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite. Responsibilities include fielding communications, scheduling meetings, and maintaining office organization. Candidates with experience in administrative roles are encouraged to apply for this dynamic office position.

Competenze

• Proven experience in an administrative role or similar position.
• Strong computer skills, including proficiency in Microsoft Office Suite.
• Familiarity with QuickBooks is a plus.
• Ability to maintain confidentiality and handle sensitive information.

Mansioni

• Field inbound communications and route appropriately.
• Coordinate scheduling for meetings.
• Organize internal resources and maintain processes.
• Communicate policies and procedures to employees.
• Facilitate executive-level operations when needed.
• Proofread documents for accuracy.
• Perform data entry tasks accurately.
• Support bookkeeping tasks as needed.
• Collaborate with team members for efficient operations.

Conoscenze

Excellent organizational skills

Strong attention to detail

Effective communication

Proficiency in Microsoft Office Suite

Strong typing skills

Time management

Clerical experience

Formazione

Proven experience in an administrative role

Strumenti

QuickBooks

Dropbox

Descrizione del lavoro

Alabama Grading & Excavation is looking for an administrative assistant to join our team in our Piedmont, AL office. This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external personnel.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel,submit expense reports and send communications for high-level staff as needed.
• Proofread documents for accuracy and clarity before distribution
• Perform data entry tasks accurately and efficiently
• Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks
• Collaborate with team members to ensure efficient office operations

Requirements

• Proven experience in an administrative role or similar position
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Dropbox
• Familiarity with QuickBooks is a plus
• Excellent organizational skills with the ability to manage multiple tasks simultaneously
• Strong typing skills with attention to detail for accurate data entry
• Bilingual candidates are encouraged to apply for enhanced communication capabilities
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong time management skills to prioritize tasks effectively in a fast-paced environment
• Demonstrated clerical experience

If you are a proactive individual who thrives in a dynamic office environment and possesses the necessary skills outlined above, we encourage you to apply for this exciting opportunity as an Administrative Assistant.