Administrative Assistant

Four Seasons Hotels and Resorts; Napoli; In loco; EUR 20.000 - 30.000; Tempo pieno

Descrizione del lavoro

Four Seasons Hotels and Resorts is seeking an Administrative Assistant for our Pre-Opening Office in Naples, Italy. The role involves supporting various divisions by performing clerical tasks, managing correspondence, and aiding with organization. Ideal candidates will have at least 1-2 years of relevant experience, proficiency in Microsoft Office, and strong organizational skills. We offer a competitive benefits package and a positive workplace culture.

Servizi

Medical, dental, and vision insurance

401K with employer matching

Employee discounts

Complimentary meals

Tuition reimbursement

Competenze

• 1-2 years of secretarial, hotel, or related experience.
• Ability to maintain confidentiality and handle sensitive data.
• Proficiency in Microsoft Office programs.

Mansioni

• Perform administrative tasks like typing, coordinating appointments, and handling correspondence.
• Maintain organization and cleanliness of pre-opening offices.
• Handle travel arrangements for managers and VIP guests.

Conoscenze

Organizational skills

Creativity

Strategic thinking

Emotional intelligence

Multitasking

Attention to detail

Communication

Formazione

High school education or equivalent experience

Strumenti

Microsoft Office

Descrizione del lavoro

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights, and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one, and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us, or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location :

A rare gem on Florida’s Gulf Coast of Southwest Florida, Naples Beach Club, a Four Seasons Resort, is an exclusive collection of 156 luxurious beachfront private residences and a 222-room hotel all within a 125-acre walkable coastal village in the heart of Old Naples. Honoring local heritage and artfully reimagined for modern-day elegance, the resort includes residents-only facilities and amenities, a luxury spa and state-of-the-art well-being / fitness center, exquisite and diverse fine dining outlets, outdoor pursuits including a tennis center, and an 18-hole golf course, bowling, and movie theater experiences, and an exclusive private club. The Naples Beach Club, a Four Seasons Resort, is paradise found.

About the role :

The administrative assistant will provide support and clerical expertise to all employees in the Pre-Opening Office. Responding to employee inquiries in an efficient, courteous, and professional manner. This position will perform all administrative duties for all divisions of the resort during the pre-opening phases and will transition into a coordinator or assistant to a specific division closer to the opening date of the Resort.

What you will do :

1. Perform administrative tasks such as typing, copying, faxing/scanning, opening and sorting mail, managing calendars, and coordinating appointments and interviews for the leadership team.
2. Maintain overall organization and upkeep of the pre-opening offices, ensuring a clean, neat, and organized environment in all common spaces.
3. Prepare written correspondence on behalf of the General Manager and Resort Manager for approval.
4. Handle travel arrangements and reservations for managers and VIP guests.
5. Maintain office and stationary supplies for the pre-opening office.
6. Assist in coordinating with external vendors.
7. Prepare digital marketing and social media tasks from Commercial or P&C Divisions.

What you bring :

• High school education or equivalent experience.
• Minimum one to two years of secretarial, hotel, or related experience.
• Ability to maintain confidentiality and handle sensitive data.
• Proficiency in Microsoft Office programs including PowerPoint, Word, Excel, and Outlook.
• Ability to read, write, and speak English.
• High level of creativity, organizational skills, and attention to detail.
• Ability to multitask and type 50+ words per minute.
• High emotional intelligence and social EQ.
• Ability to work well under pressure and as part of a team.
• Strategic thinking skills.

What we offer :

Four Seasons offers a comprehensive benefits package including medical, dental, vision, 401K with employer matching starting at 30 days, and more. Additional benefits include time off starting from day one, employee discounts, wellbeing initiatives, diversity promotion, complimentary meals, and tuition reimbursement.

Schedule & Hours :

40 hours a week with a flexible schedule to be discussed, primarily Monday through Friday.

Learn more about what it is like to work at Four Seasons by visiting us. We are an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.