Administrative Assistant

IPrimus; Catanzaro; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

A leading company in engineering is seeking a proactive and detailed Administrative Assistant to support their Vice Presidents. This role involves managing schedules, preparing meetings, coordinating events, and handling various administrative tasks to ensure executives are using their time efficiently. Ideal candidates will have 2-4 years of experience and be comfortable working in a dynamic environment.

Competenze

• 2-4 years of relevant administrative experience.
• Ability to work independently and across various teams.
• Ability to juggle and multi-task.

Mansioni

• Support three Vice Presidents with administrative needs.
• Manage executive schedules and meeting preparations.
• Coordinate team operations for events.

Conoscenze

Organizational Skills

Attention to Detail

Communication

Team Collaboration

Strumenti

Google Suite

Microsoft Office

Navan

Zoom

Descrizione del lavoro

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support three Vice Presidents on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.

Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the Leadership Support Team, and be a valuable team specialist and individual contributor.

What You'll Do

Support three Vice Presidents with their respective administrative needs

Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)

Managing executive schedules to ensure sufficient time for task completion

Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items

Event coordination, including team operations for team building events and working onsite / offsite meetings

Partner with the Leadership Support Team to coordinate needs across the wider Affirm team

Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects

Familiarity working with engineering teams is desirable, but not required

What We Look For

2-4 years of relevant administrative experience

Ability to work independently as well as across various teams

Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment

Working knowledge of Google Suite, Microsoft Office, Navan, Zoom

Strong work ethic, professionalism, confidentiality, and good judgment

Ability to deal with conflict as well as give and receive feedback diplomatically

Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through