Administrative Assistant

Centre People; Ancona; In loco; EUR 24.000 - 32.000; Tempo pieno

Descrizione del lavoro

A Japanese multinational company in the suburbs of Milan is urgently seeking a proactive Administrative Assistant. This full-time role involves arranging business trips, managing office supplies, and maintaining office organization. The ideal candidate should have at least 3 years of administrative experience and strong communication skills, alongside proficiency in Microsoft applications.

Servizi

Lunch voucher (€6.50 / day)

Working from home one day per week after training

Competenze

• At least 3 years of relevant administrative experience.
• Proficiency in Microsoft Office and ERP systems.
• Self-motivated and proactive.

Mansioni

• Provide general administrative and clerical support to the office.
• Schedule and arrange business trips.
• Assist with creating and sending invoices.

Conoscenze

Attention to detail

Organizational ability

Communication skills

Multitasking

Formazione

Associate’s degree in Business Administration

Strumenti

Microsoft Office

Microsoft Business Central

Descrizione del lavoro

Benefits Lunch voucher (€6.50 / day), Working from home one day per week is available after the training period

A Japanese multinational company specializing in the development, manufacturing, and distribution of medical and optical equipment on the outskirts of Milan is urgently seeking a proactive and detail-oriented Administrative Assistant to support daily business operations.

In this role, you will be responsible for arranging business trips for the team, issuing invoices, purchasing office supplies, and maintaining a safe and organized office environment.

Ref : MF46591

ELIGIBLE APPLICANTS :

• NOT eligible : Student visa, Requiring visa sponsorship

WORK TYPE : On-site

VISA SUPPORT : No

TYPE : Full-time

WORKING HOURS : 09 : 00–18 : 00 (30-minute flexibility available)

START : ASAP

LOCATION : Suburbs of Milan

BENEFITS : Lunch voucher (€6.50 / day), Working from home one day per week is available after the training period

Main Responsibilities :

• Provide general administrative and clerical support to the office and executive team
• Answer and manage incoming phone calls in a professional manner
• Schedule and arrange business trips (transportation, accommodations)
• Perform data entry tasks using Microsoft Business Central (ERP)
• Manage office supplies, ordering and tracking inventory
• Assist with creating and sending invoices and quotations
• Support general office operations and ensure day-to-day functionality

Ideal Candidate :

• At least 3 years of relevant administrative experience
• Excellent phone etiquette and strong verbal / written communication skills
• High attention to detail and organizational ability
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience using ERP systems, preferably Microsoft Business Central
• Ability to multitask, prioritize work, and work independently
• Associate’s degree or higher in Business Administration or a related field
• Proactive, responsible, and self-motivated personality

All applicants must have the right to work in Italy as visa support is not available.

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